Poster Session Guidelines
As a new feature of the C.O.O.L. Idealist National Conference, participants are encouraged to display their work at a poster session that will take place on the morning of Friday, March 3, 2006. These displays will offer an opportunity for conference participants to discuss their work and to distribute relevant materials and resources to other participants.
Appropriate poster topics include, but are not limited to:
- Campus Programs: intra-campus collaborations or alliances
- Campus Partnerships: inter-campus collaborations or alliances
- Campus Offices: centralized collections of programs and resources
- Student Organizations: campus-wide student-led initiatives
- Student Projects: individual student-led or student-driven initiatives
- Campus-Community Partnerships: collaborations between campus offices/programs/student groups and community organizations
We suggest that poster presentations include the following components:
- Purpose & Background: Place your work in context
- Goals: Clearly define the stated aims and objectives of your work
- Process: Describe the steps involved in preparing for and carrying out your work
- Findings: Give a brief synopsis of the results of your work (or anticipated results, if your work is still in progress)
- Next Steps: List some of the next steps for the project (changes, improvements, expansions, etc.)
Any conference participant is welcome to participate in the poster session, while space remains. Those who wish to display a poster must submit a Poster Session Request Form. Posters will be admitted into the conference program based on available space and admission will be first-come, first-served. If there is more than one request for a poster topic, applicants may be asked to co-present.
Posters will be displayed on Friday morning during conference registration, immediately preceding the all-conference welcome. Poster display tables will be assembled and set up in the designated area and the name of each presenter, along with the title of their poster, will already be attached to a pre-assigned table. Each poster presenter will be responsible for setting up her/his own display at the designated table and for removing it before the start of the all-conference welcome on Friday afternoon. No liability can be assumed for loss of or damage to material.
All poster presenters are expected to register and pay for the entire conference, as well as to attend a conference call with the Poster Session Coordinator before the event. During this call, the Poster Session Coordinator will explain the logistics of the session at the conference, as well as to give some tips on creating an effective and meaningful display/presentation.
Poster Session Request Form
You can submit a request to present a poster by completing an online Poster Session Request Form by the preferred deadline, November 21, or by the final deadline, January 23. Remember that these requests are first-come, first-served, so submit as early as possible!! In order for your poster to be included in the conference program, you must submit this form online. If you cannot submit online or if you have questions about the request process, please email Heather Cronk at Heather@idealist.org.
To best serve your needs and to avoid potential miscommunication, please remember:
- We will rely only on the written information you supply in the Poster Session Request Form for the printed conference program
- Requests received after the preferred deadline (November 21) will be accommodated on a space-available basis
- If you choose co-presenters to join you, she/he/they must also register for the conference and the primary contact person will be responsible for relaying all conference-oriented communication
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