Development & Finance Manager

Position: Development & Finance Manager

Salary Range: $55,000 – $61,000

Classification: Full Time, Non-Exempt

Work Location: Work from home with occasional travel

Residency Requirement: Employee’s home office must be located in one of the following states: MA (preferred), NY, PA, IL, OH, VA, GA, WA, CA 

Posted: April 8, 2024

Application Deadline: May 13, 2024

Start Date: soon after hire

JOIN for Justice is the premier Jewish organizing training institute in the United States, with over 20 years of experience training rabbis, Jewish leaders, and everyday people to be effective changemakers in order to create a more just world. We have trained and mentored over 8,500 Jewish leaders and community organizers through our clergy programs, fellowships, synagogue initiatives, online classes, and consulting work. 

Who We Are

The Jewish Organizing Institute and Network for Justice (JOIN for Justice), is a national organization dedicated to training, supporting, and connecting Jewish organizers and their communities. JOIN for Justice responds to the escalating demand for skillful leaders who use organizing principles and practices to achieve positive social change.

We believe that effecting change cannot happen in a vacuum and that creating real and lasting impact must be done in relationship with others. We work with many individuals and groups, where together, we build the capacity of leaders and organizations and thereby change the world. Although we are a small organization, with our partners, our collective impact reaches many.

JOIN recognizes that the majority of its staff is white-identifying. We strive to deepen our accountability to and representation of historically oppressed and marginalized identities. JOIN strongly encourages People of Color, Indigenous people, disabled people, LGBTQ+ people, and immigrants to apply. You do not need to be Jewish. 

Position Overview:

We are seeking a dynamic Development & Finance Manager to join our growing remote team. Reporting directly to the Chief Financial Officer and working closely with our Director of Development, this role holds a pivotal position in JOIN’s expense and revenue systems management. The ideal candidate possesses a blend of experience with data management systems, an eye for continued improvement, and a collaborative team player mentality. The Development & Finance Manager will play a key role in identifying opportunities for expansion, assessing financial risks, and implementing strategies to optimize financial performance. If you are a process-thinking individual with a passion for detail and a drive for effective and equitable processes, we invite you to apply and be part of our journey towards justice. 

Job Responsibilities

Development: 

• Manage the grants portfolio. Project manage the grants process internally between development, programs, finance staff and consultants.
• Oversee and maintain all development tracking systems (EveryAction and Google Sheets). Further incorporate EveryAction into current tracking systems.
• Coordinate between Development and Finance – tracking pledges, donations, and budgeting.
• Support the ongoing stewardship and cultivation of major donors, including through donor events.
• Develop and utilize donor development resources, such as pledge forms, thank you letters, and more.
• Provide administrative support for the Development team and volunteer Growth Campaign/ Fundraising Committee, including note-taking. 
• Conduct donor and foundation research at the request of the Development Team.
• Design and implement direct marketing campaigns (mail and digitally).

Finance:

• Manage and process all paperwork for Accounts Payable (A/P). Includes working with staff to produce acceptable documentation, coding expenses, managing vendor relationships, and working with our outsourced accounting team. 
• Manage and process paperwork for all Accounts Receivable (A/R). Coordinate invoicing for Fee-for-Service, monitor payments, and track overdue collections.
• Process and track all income in our EveryAction CRM database.  
• Intake contractors into our A/P system.  
• Using our template system, we produce contracts for program staff for both outside vendors (A/P) and customer services (A/R). Ensure our processes are followed.
• Support the CFO in updating processes and financial policies for staff. 
• Support the annual audit by preparing forms, creating reports, and retrieving documents.

Human Resources & Administrative:

• Oversee the organization’s adoption and ongoing use of EveryAction, our organizational database.
• Perform general office duties for our virtual office. Support the growth and improvement of a safe, accessible, cost-effective, productive office for all staff. 
• Track and administer state agencies and online accounts administration.
• Assist Chief Finance Officer (CFO) with employee benefits administration.
• Assist CFO in managing the organization’s computer inventory and IT support. 
• Occasional – Support HR in logistics of hiring, onboarding, and offboarding of staff.

What You’ll Need to Succeed

To be successful in this job, you will have the following:

• 2-3 years of experience working in finance and/or development work.
• 2-3  years of experience with CRM databases (we use EveryAction).
• Comfort with working with Google products, Zoom, and Microsoft Office Suite. 
• Possess a very strong attention to detail, especially in terms of written/numeric data and clerical record-keeping.  
• Ability to project manage effectively, and drive project goals forward.
• Excellent written and verbal communication skills.
• Exceptional time management skills with the ability to prioritize tasks,  keep track of long-term projects, and meet deadlines.
• The ability to handle confidential documents with discretion, trustworthiness, and accountability.
• A commitment or willingness to deepen one’s education about racial justice and disability justice work. 
• Alignment with JOIN for Justice’s values – you are comfortable representing JOIN’s mission, vision, and values.

Not required, but helpful additional items:

• Experience or comfort working within the Jewish community.
• Experience working for a fully remote organization.
• Familiarity with community organizing.

What Your Typical Work Day Might Look Like:

• Drafting a project timeline for an upcoming grant proposal deadline and sharing it with relevant team members.
• Entering the week’s checks into EveryAction: making sure the income is correctly coded, the backup is filed, and information is shared with our external accounting team.
• Communicating with our external health benefits broker to troubleshoot a question from a staff member.
• Creating a contract for an upcoming consultant in AdobeSign and sending it out for signature.
• Attending a weekly Development team meeting to participate, take notes, and report out on projects.
• Reaching out to a contract client regarding an overdue payment. 

 Compensation and Benefits

• Salary Range: $55,000 – 61,000 depending upon experience.
• Benefits: 80% employer paid health and dental insurance, 5% 401(k) match after one year. Other benefits include life insurance, disability insurance, health & dependent care FSA accounts. 
• Vacation time: 12 days in first year, 15 days in second year.
• 12 PTO days per year.
• Holidays: Generous Federal holiday schedule, plus 13 Jewish holidays.
• WFH Office: A company computer and virtual phone line will be provided, plus $50 a month to cover home office expenses. 

Your Work Location/Travel Requirements:

This position will primarily be a work-from-home virtual job. There will be occasional travel for in-person events, retreats, and meetings. Some events may require up to a week away from home. JOIN is a fully remote organization. There will be occasional virtual sessions requiring evening work hours.

How to Apply

Applications will be accepted and interviews will be conducted on a rolling basis.  All applicants must fill out an informational survey located here.   

Timeline

The ideal start date for this position is as soon as possible. All applicants will be notified that their applications have been received.

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JOIN for Justice is an equal-opportunity employer. Systemic inequities in hiring have caused many women, people of color, and LGBTQ+ people to apply to jobs only if they meet 100% of the qualifications. If you have some but not all of the qualifications listed above and believe you would excel in this role, we strongly encourage you to apply for this job. In your cover letter, be sure to explicitly highlight how your experience, skills, and personal qualities have set you up to succeed in the role. We carefully consider applicants for all positions without regard to race, color, religion, creed, gender identity, sexual orientation, national origin, age, disability, marital or veteran status, or any other legally protected status.

• Benefits: 80% employer paid health and dental insurance, 5% 401(k) match after one year. Other benefits include life insurance, disability insurance, health & dependent care FSA accounts. 
• Vacation time: 12 days in first year, 15 days in second year.
• 12 PTO days per year.
• Holidays: Generous Federal holiday schedule, plus 13 Jewish holidays.
• WFH Office: A company computer and virtual phone line will be provided, plus $50 a month to cover home office expenses.