Consultant RFP: Project Management for Violence Against Children Ministerial Meeting

Terms of Reference (ToR) for Consultant

Duration: 6 months (as soon as possible until November 29, 2024)

Together for Girls (TfG), in partnership with Brave, is seeking a Project Manager to spearhead our preparation and participation in the Violence Against Children (VAC) Global Ministerial Summit, set to take place in Colombia on November 7-8, 2024. This pivotal role demands an adept leader capable of managing the full spectrum of activities leading up to, during, and following the event, ensuring TfG and Brave's objectives are met with significant impact.

Project Background

The inaugural Global Ministerial Conference on Ending Violence Against Children, in Bogota, Colombia, will be a landmark event in the global effort to combat violence affecting children. It promises to be a catalyst for significant global policy shifts in favor of child safety and well-being. 

The organizers of the conference have committed to an inclusive approach that not only recognizes the wide spectrum of violence against children but also places a significant emphasis on incorporating the voices and leadership of survivors throughout the event's duration as well as seeking to involve survivors in national consultations and key events leading up to the conference. Together for Girls (TFG) and Brave have been invited to be partners of the conference and are looking for someone to help project manage and activate the engagement opportunity.

Objective & Consultant Responsibilities:

To lead the coordination and management of the joint Together for Girls and Brave Movement engagement in the VAC Ministerial conference. In detail this will include:

• Organization - Serve as the primary lead for all matters related to the VAC Ministerial Meeting, overseeing the planning, execution, and post-event activities.  Ensuring monthly (currently) Colombia Working Group meetings are scheduled, agenda prepared and actions shared, and chairing as required. Minute as required. Keep Action log up to date. 
• Coordination - 
• Oversight of the Colombia Slack Channel. Oversight of all related MOCCHAs. 
• Oversight and organization of Colombia documents on Google Drive. 
• Identify and connect key areas of overlap/support between the different strands of TfG and Brave to maximize cooperation, coordination and impact.
• Ownership of work stream - mapping/timelines, featuring key events between now and the Meeting. 
• Strategy - Oversee high level TFG/Brave goals and understanding of what success looks like including the facilitation of the development of a key target list of 3-5 countries for influence.  
• Communications-
• Oversee development and distribution of key messaging across TfG, Brave and supporters in the lead-up and during the Ministerial Meeting.
• Potential support for an in-person activation at the conference
• Map out internal comms requirements and ensure internal messaging.
• On-site coordination- Coordinating the delegation at the conference in person in Colombia

TimeFrame & Estimated Hours: 

• Start of contract (ASAP) - June 14, 2024 : 8-16 hours/week
• June 17 - September 6: 20-30 hours/week 
• September 9 - November 8:  30 -40 hours/week
• November 11 - 29 : Post event follow-up and lessons learned

Qualifications: 

• Demonstrable project management expertise, with a strong background in non-profit, public health, or child protection sectors.
• Exceptional organizational and coordination skills, capable of managing complex projects with multiple stakeholders.
• Demonstrable and substantial experience in delegation coordination and management for global, regional, or national events.
• Experience working with people from different cultures and backgrounds.
• Experience managing and coordinating a delegation while at a high-level event.
• Strong organizational and facilitation skills. 
• Excellent communication and interpersonal abilities. 
• A deep commitment to Together for Girls' mission and an understanding of the Brave movement's objectives, with a dedicated passion for ending violence against children.
• Candidates must possess fluency and proficiency in English. 
• Candidates must have proper visa for travel to Colombia

Travel Document Requirements: Consultant must have necessary documents to travel to Colombia, including possession of a valid passport from a country with a visa waiver program.

Reporting to: Together for Girls Senior Director of Communications

Budget: Between $60,000 and $70,000

Application Process: 

Interested candidates should submit a proposal with their resume, project approach, proposed budget, and relevant management credentials, emphasizing their experience in leading international events and managing cross-functional teams within the non-profit or public health sectors to Marek Pruszewicz, Director of Communications -  Marek@togetherforgirls.org - by Tuesday, April 30th. Applications will be reviewed on a rolling basis until the position is filled. 

Together for Girls and Brave value diversity and are committed to an inclusive workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.