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The Mailman School of Public Health, Columbia University seeks an administrative assistant in the Office of the Dean. Candidate will report to the Associate Dean for Development and will operate in a fast-paced environment with changing priorities, liaising with individuals at all levels of philanthropic, corporate, academic, nonprofit, and government sectors. The incumbent serves as a crucial interface between the Associate Dean and internal, as well as external, constituents, consistently building and maintaining highly effective working relationships.

The successful candidate will have prior experience and will manage complex internal/external calendaring; schedule, coordinate and confirm meetings; ensure appointments and meetings are updated and relevant materials prepared, reviewed and distributed in a timely manner; organize and coordinate roundtables; review and respond to correspondence on behalf of the Associate Dean of Development; draft correspondence for the Dean, the Associate Dean for Development and Board members, as directed; handle internal/external communications via regular and electronic mail; monitor calls, field questions, and/or forward them to the appropriate contact.

The incumbent will also develop and maintain a filing system in a readily retrievable format, ensuring that all reports, correspondence, and proposals related to development/fundraising are filed properly, and appropriate follow-ups scheduled and managed; manage donor/prospect database and assist with maintaining foundation relationships; conduct research via online sources as requested, or proactively as appropriate

Leadership skills, discretion and judgment are required to deal with sensitive and confidential matters, and to strategically plan, prioritize and organize a diverse workload. Experience working with senior executives, prominent individuals and Board members, and an understanding of the non-profit development and/or university environment are highly preferred.

Bachelor's degree required or equivalent in education, training and experience and three to five years of related experience; excellent written and oral communications, organization skills, attention to detail, and ability to multi-task under pressure are required.

The successful candidate must be a team player with strong writing skills who can demonstrate solid professionalism with superior interpersonal skills and can assume a high level of responsibility, is intuitive and can work independently essential; must be flexible to work evenings and/or weekends, as needed; required proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Internet, and other office software.

Interested candidates must submit a resume with a cover letter, online via this web link:
https://jobs.columbia.edu/applicants/Central?quickFind=114507

Compensation will be commensurate with experience and a generous benefits and tuition program is available.

Columbia University is an affirmative action/equal opportunity employer.

Mailman School of Public Health
More information about Columbia University’s Mailman School of Public Health can be found at: http://www.mailman.hs.columbia.edu