idealist.org

SUMMARY: The Administrative Assistant will provide administrative and staff support to the organization. Working under the direct supervision of the Program Director this position provides all necessary organizational support and is responsible for a variety of other tasks.


DUTIES AND RESPONSIBILITIES:

? Provide assistance as needed with research for programs and program development
? Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion
? Maintain inventory for office supplies, computer software and organizational merchandise
? Maintain master calendar of meetings.
? General office duties such as typing, flow of correspondence, filing, requisition of supplies, faxing, etc.
? Coordinate materials for meetings and training sessions and other activities of the organization
? Maintain and update database as needed
? Assist in preparation of materials for the board of directors
? Lead person in providing support of mailings or coordinating bulk mailing processes
? Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
? Assist in the updating of the website and all other internet sites
? Responsible for the layout of the bi-annual magazine and other publications as they arise
? Provide administrative support to staff for copying, faxing and large-scale mailings
? Maintenance of library and classification and filing of new items
? Responding to staff requests for administrative support as needed
? Perform other duties and responsibilities as requested with a sense of humor and team spirit

QUALIFICATIONS:

? Minimum one year office administrative support experience is preferred.
? Some college preferred.
? Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
? Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel.
? Adobe Photoshop and InDesign knowledge a plus
? Fluency in Spanish a plus

Please Contact:

Celeste L. Rivera, Program Director @
hr@voicesunbroken.org
voicesunbroken.org
370 East 149th Street
Bronx, NY 10455