idealist.org

Volunteer Administrative Assistant – Portland Office

Be part of the growing nonviolence & conflict transformation work of On Earth Peace!

On Earth Peace is a church-rooted nonprofit with ministries of conflict transformation, youth peace education, and community improvement / nonviolence initiatives. Staff are located in Washington, DC; Kansas; Pennsylvania; Indiana; and Oregon.

This position will work with 1-3 staffpeople in the Portland, Oregon office of On Earth Peace.

Your supervisor and main work partner will be Matt Guynn, On Earth Peace’s Program Director and Coordinator of Peace Witness.

The essence of the work is clerical and administrative, both supporting our programs overall and specifically assisting with tracking and administration related to our community organizing work across the country.

Estimated time commitment: 6-10 hours/week, preferably spread across 2-3 days.

RESPONSIBILITIES:
First 4-6 wks:
Help organize the office! Establish protocols for filing & storage of resource, materials, office supplies, and active and archived files, both paper and electronic. Developing these protocols will require working closely with Matt for the first 4-6 weeks, to both develop the necessary systems, and to integrate current files into systems we create!

Ongoing/after initial setup:
1. Office administration: Filing, correspondence & mailing, office supplies, receive & collate project updates & reports from other On Earth Peace staff, other administrative duties as requested. (1-2 hrs/wk)

2. Assist Matt with tracking ongoing projects, including administrative aspects particularly. Help review project timelines & schedule with focus on implementation and follow-through. (2-3 hrs/wk)

3. Logistics and arrangements related to Matt’s travel and work schedule

4. Other administrative tasks as needed

Qualifications:
-- Preferred 3-5 yrs experience with office organization, clerical, and administration; ready to contribute your own ideas and systems for administration/ clerical work.
-- Impeccable professional standards.
-- Interest in and support for Christian-faith-rooted peace and justice work.
-- Comfort and readiness to work with MS Office programs
-- Ease with online/web work (no web design necessary, but we do some online file management and scheduling)
-- Spanish or Creole language is a plus, but not required.

Please send a letter of interest describing your relevant experience and including two references to Matt Guynn, at mguynn @ onearthpeace.org.

Call 503-775-1636 with any questions.

Visit our website to get a sense of our work: www.onearthpeace.org.