idealist.org

PROJECT PROPOSAL
FOR
DONOR SUPPORT
FOR
ESTABLISHMENT OF AN INCLUSIVE

C0-EDUCATION ENGLISH MEDIUM

EDUCATION CENTRE
PRESENTED TO IDEALIST

ON 26 APRIL 2009




TABLE OF CONTENTS Page No.
1. 0 Executive summary.................................................................
2. 0 Name and address of the Project……………………………. 3. 0 Location
4. 0 Background Information of the Project
5. 0 Justification of the Project
6. 0 Aims & Objective
7. 0 Project Description
8. 0 Management of the Project
9. 0 Impact of the project
10.0 Budget
11.0 Conclusion
















1.0 EXECUTIVE SUMMARY.


The proposed INCLUSIVE CO-EDUCATION CETRE will be built in Kamuli ward in Karagwe district, Kagera Region in Tanzania.

The school will consist of a nursery, Primary and Secondary School. Construction of the building of the school will be done in 2 phases. There will be other infrastructures to be established in the school so as to enable its smooth running. These will include sports facilities, water, fencing, transport facilities, office equipment, desks, furniture, books, and kitchen equipment, bedding equipment and supplies and recruitment of personnel to serve in the school.

The project total cost is Tsh. 152.11 million. Equivalent to USD 152,110, the details of the costs of the project will be discussed later in the budget portion of the project proposal.
The school will be an English Medium for
• The Nursery section - Inclusive
• The Primary section - Both following the National Curriculum (in English) -Inclusive
• The Secondary school – Inclusive

• The proposed KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE is intended to offer high standard Educational services in the following levels:
- Preparatory classes at the age of 5 to 6 years old children.
- Primary education classes at the age of 7 to 14 years old children.
- Secondary education classes at the age of 15 to 22 years old children.

• The envisaged school shall, in addition, have boarding facilities for those pupils who do not have parents and relatives also those who are forced to stay at school because of the long distances from their homes to school.

• Transport facilities: The school is intending to provide transport facilities for pupils who will stay far from the school compound. Four Mini buses are proposed to be purchased.

• The school will also offer leisure services and games. These will include a swimming pool, playgrounds, swings, and indoor games, with a modern garden and plenty of shade trees.






The medium of instruction will be English Language for all the three levels:
• Nursery Education
• Primary Education
• Secondary Education
The school is expected to have a total number of 30 streams in all. This will be obtained from the following levels of study:

Nursery Education 2 x 2 = 04
Primary Education 7 x 2 = 14
Secondary O’ Level 4 x 2 = 08
Secondary A’ level 2 x 2 = 04
Total number of streams 30

At its full operation, which will be attained in phases, the school is expected to have a total number of pupils of about 600. This number is from the fact that each stream will be having 20 students. Thus 20 x 30 = 600


The nursery section will have 04 x 20 = 80 pupils
The primary section 14 x 20 = 280 pupils
The secondary section ‘O’ level 08 x 20 = 160 pupils
‘A’ level 04 x 20 = 80 pupils
600


2.0 Name address of the Project.

The proposed name of the school shall be KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE.
The address of the center shall be:
KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE
P.O.BOX 154
KAMULI
KARAGWE
TANZANIA
EAST AFRICA.









3.0 LOCATION


The proposed KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE will be built on block………Plot No…. and…..The site is along the Rwabigaga road about 28 kilometers West of Karagwe town Council and 4 km. from the newly built Kamuli Dispensary.

The Karagwe –Bukoba/Ngara –Dar-es salam Road is not a modern tarmac road and the access road to the project area is not an all weather gravel road. The project is located in a residential area such that there are no unnecessary disturbances from passing by heavy vehicles or heavy industrial Machinery at work. In general the place is pleasant for an excellent learning environment.

The climate of Karagwe District Council is typically tropical with modification from Lake Victoria and Rocky surrounding Mountains. Thus the school will be enjoying the Lake breeze effect. The town is also experiencing a bimodal rainfall pattern with long rains from March to May and short rains from October to December.

The area does not require air conditioning facilities. This is because the locality of the project enjoys the effects of the localized area breeze, making the place ideal and a pleasant environment for learning.




















4.0 BACKGROUND INFORMATION OF THE PROJECT

Education in Tanzania goes back before the coming of colonial rule whereby different societies in the Country had been giving traditional cultural teachings to youth before being accepted into the elder groups.

The societies learnt innovations by sharing the new knowledge and skills with others through observation and sometimes some informal group training were conducted among the groups to impart knowledge and skills in order to improve performance in any required activity. Most societies conducted basic traditional training to youth reaching puberty and this type of training was offered by elders in the society to youth. In such training traditional circumcision was done for both boys and girls. In these courses the youth girls were also taught on how to best handle their husbands, they were also taught cookery, child care, house keeping and many others. All the same marginalized groups like disabled, orphans and other vulnerable groups had no place in those societies

The coming of missionaries in our country in the mid 1800 saw the introduction of the so-called formal education. The first were the German missionaries who apart from their work of preaching the word of God also started schools (shule) whereby pupils were taught reading and writing. The coming of missionaries (German) was also accompanied by the German colonialists who started the first Government school in Tanga in the year 1901. Tabora School was later established in the year 1910. in these schools, skills and few other subjects were taught, the Germans had no intention of furthering the “native” in education, worse still the marginalized groups like Orphans/OVC

The coming of British rule in 1918 brought an introduction of formal education system in Tanganyika. The British had identified traditional chiefs all over the community whom they decided to rule and govern the country through them. The British started to educate sons of chiefs and related people so that they can assist in the government services. As you can see, again education was only given to a selected group of the Royal Families.

While the government was able to build few schools in Tanganyika at that time, individual contribution towards education development has been quite unremarkable. Schools and Training centers for long were governmental and religious owned. It is of recent years that individual education development has taken pace, with very little inclusion of marginalized groups like Orphans/OVC. It is this exclusion of Orphans/OVC that moved the Directorate of KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE to start a school.

5.0 JUSTIFICATION OF THE PROJECT

The effects of universal Primary Education in Tanzania, which also excluded marginalized groups of Orphans/OVC, taught a lesson to the Tanzania Government. Most of the Primary school levers that completed STD VII were unable to read and write English language. The language was despised and was regarded as colonial inheritance, as such, Secondary schools received poor students.

The trade liberalization policy started in the early 1980s gave way to introduction of private schools again in Tanzania without any consideration of admissions of Orphans/OVC. Many schools were opened all over the country most of them by religious organizations this time including Islamic Organizational and individual Islamic schools.
Irrespective of the knowledge by the Government and religious Organizations of the presence of Orphans/OVC, no regard has been given by these institutions to the education needs of this group. The out cry of Orphans/OVC has always been:
• Help us to attend School as needed- fees, uniforms, shoes and books.
• Give us food, clothes and medicine.
• Give us Love, Compassion, understanding from guardians and teachers.
• Advice and counsel us about loss of our parents, puberty, avoiding drugs and theft.
Teachers be understanding
• Don’t beat us, drive us away because we lack materials
• Make allowance for us –often we have to work to earn money.
• Listen to our problems
• Take/make extra time for us to learn.
All these findings have moved the inspirations of the organization(KANRRDO) and its partner(s) Idealist to setout for KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE, which will provide free education to Orphans/OVC. Their free education will be subsided from school fees by the Normal students.










6.0 AIMS & OBJECTIVE OF THE PROJECT.

6.01 AIMS & OBJECTIVES
The aim is to establish a school and provide Inclusive Co-Education English Medium lessons of high standard to Normal and Orphaned/OVC students.
6.02 OBJECTIVES
To provide and teach English medium lessons to Normal and Orphans/OVC in Karagwe District.

6.03 Specific Objectives
In order to attain the above general objectives, the following will have to take place:
a) Construction of a Nursery School mt Area
1. Administrative Office / 84m2
2. Classrooms / 48m2
3. Resting Hall / 75m2
4. Dormitory / 90m2
5. Dining Hall / 160m2




b) Construction of a Primary School
1. Administrative office 1 190m2
2. Classrooms 4 86m2
3. Library 1 180m2
4. Domitory 2 240m2
5. Dining 1 429m2
6. Computer Block 1 125m2
7. Music Room 1 125m1

c) Construction of other supporting facilities
1. Staff Quarter 20 1200m2
2. Laundry 1 160m2
3. Dispensary 1 240m2
4. Store / workshop 1 84m2
5. Sport facilities 7 units
6. Landscaping 3units




7.0 PROJECT DESCRIPTION.


The KARAGWE GOOD SAMATARIAN INCLUSIVE CO- EDUCATION CENTRE to be built in Kamuli ward is an intended educational undertaking that will provide an answer to the needy Orphans and OVC including Normal children of many quality education interested parents in Karagwe District.
KARAGWE GOOD SAMATARIAN CO-EDUCATION CENTRE is an Inclusive English Medium School project to be undertaken jointly by KANRRDO and IDEALIST(Development partners), who shall be the owners and sole proprietors and directors.



WHO ARE WE?
Karagwe Agricultural, Natural Resources and Rural Development Organization (KANRRDO) is a non governmental organization whoich was founded in 2004 and registered in Tanzania in the year 2005 under societies ordinance of 1954, with its head quarters in Karagwe – Tanzania.

KANRRDO is a membership organization spread out in Tanzania, but the concentration of its members is in the Lake Zone.

KANRRDO is the largest in terms of area of coverage and membership considering the previous track records and the innervations already conducted in wide areas of Tanzania main land.

WHY WERE WE FORMED?
The need to form KANRRDO arose from the realization by the communities facing poverty and environmental deterioration there was escalating natural resource depletion and rising poverty due to diseases like HIV/AIDS and Malaria.

These concerns were acknowledged as multisectoral and solutions could be found through joint action.

The realization called for Institutional arrangement that would ensure and promote meaningful participation of the communities in efforts to restore the situation that will create conducive atmosphere for social-economic development.

This Institutional arrangement would further ensure coordinated community Initiatives targeting specific Issues.

It would also play a key role in information collation, repackaging and dissemination to the communities besides active involvement in lobby and advocacy.


Together the organization is determined to form a team, which will bring a sound Inclusive English Medium School project in Karagwe District council in general. The New school is intended to cater for Tanzanians and foreigners in search of high standard and decent inclusive education for their children.

Information obtained from the population statistics indicate that there is an increasing trend in the overall population increase and that there is an increase in the number of Normal children and Orphans/OVC who are at the age of going to school in Karagwe District. Both increases show that there is a need to have this type of school to provide them what they are searching for. It is therefore, our contention that, with these ample market conditions (existing and forecasted), the planned school will capture both residents of Karagwe District and neighboring districts and regions.

7.01 Enrolment strategies

The enrolment strategies to be adopted by the Board of Directors of the proposed KARAGWE GOOD SAMATARIAN CO-EDUCATION CENTRE will include:

• Provision of attractive environment with ample playgrounds, swimming pools and flower gardens, in door games, and maximum security for both the learners, the instructors and the non-teaching staff.

• Offering efficiently and high standard accommodation facilities for boarding students.
• Organizing internal and external seminars to promote co-operation among the teachers.

• Provision of high standard of education through highly qualified instructors with modern teaching learning facilities to international standards. These will include the use of audio-visual facilities as teaching and learning strategy.

• Provision of transport facilities for day scholars to and from school all year around.

• Provision of study tours to pupils and teachers within and outside the country with an exchange program system among other schools of the same category.

• Promotion of the institution and its services both within the United Republic of Tanzania and abroad through advertisements through the mass media i.e. Radio, Television and News papers to attract customers. This will ensure high demand and hence raise the level of enrolment.

• Charging attractive but competitive fees for day scholars as well as for boarding students.


7.02 SOURCES OF FUND

The Institute expects to solicit funds from the following sources:


• Donations from Development Partners, interested individuals, NGO’s and foreign bodies.

• Loans from national and international Financial Institutions, private enterprises and government institutions.

• Grants from individuals and organizations.

• Bank interests.
• School fees from able parents
• Fees from Language training
• Fees from computer training
• Donations from the Idealist organization.

7.03 PROJECT REVENUE

Assumptions of projected income from the school are shown in Appendix 1. However the proposed school is anticipated to raise income of

Tshs 41.9 million in year 1 of operation
Tshs 63.1 million in year 2 of operation
Tshs 76.5 million in year 3 of operation
Tshs 89.9 million in year 4 of operation
Tshs 103.2 million in year 5 of operation
Tshs 114.8 million in year 6 of operation
Tshs 126.4 million in year 7 of operation








7.04 INVESTMENT AND FINANCING

• Assumptions

The estimated total investments are 10% higher than the past year 2008 costs. The assumption is based on the anticipated price escalations during the pre-operation period.

A general provision of 10% has been made on all:
Fixed asset
Working capital

The total initial investment in fixed assets and pre-operational expenses is estimated at
Tshs 152.110 million made up of the following:
Tshs. In ‘000
(i) Land 60,000.00
(ii) Building and civil works 40,000.00
(iii) Classroom equipment 14,000.00
(iv) Furniture and fittings 500.00
(v) Office equipment 1,000.00
(vi) Books 2,110.00
(vii) Library equipment 3,000.00
(viii) Kitchen & Dormitory 7,500.00
(ix) Motor vehicles 20,000.00
(x) Audio-visual Equipment 3,000.00
(xi) Stationary 1,000.00
152,110.00

7.05 Project Engineering

• General

The school project will basically consist of 6 blocks, namely: The nursery classroom on a separate plot, the junior classes of the primary classes and senior classes of the primary section. The Administration, Library Assembly hall, the Dormitory and Toilets together with the secondary school portion will be on the same plot.


• The Administration Block

The administration block will be the main building. Including in it will be the staff Room, the Headmasters office, and the secretary and second master office, the Academic master and the Accountants and Manager’s offices. In addition to these, there will be a computer/photocopier/duplicating room.

• The classroom Blocks

The Nursery section will have its own classes on its separate plot. The junior and senior primary classes are intended to cater for classrooms of Std 1 – 4 and 5 – 7 respectively.
The secondary classes will be in a separate building.
Every one of these buildings will include four offices for heads of departments.

• The Library

The Library will be a separate building, which will accommodate the reading area (main library) and bookstores for the school.

• The Dinning and Assembly Hall.

One building is intended to accommodate the dinning services and Assembly for the school. This building will be partitioned into two main sections for the activities to take place at the same time. One portion of the building will have the Kitchen and the storage facilities.

• The Dormitory Block

Two separate buildings for boarding accommodation to pupils coming from outside Karagwe District Council and for whose parents are intending to keep them
in a boarding scheme although they stay near the school are intended to be built. One for boys and other one for the girls

It is estimated that the dormitory will provide boarding services for at least 8 pupils and 2 matrons in twenty (20) cubicles and two rooms.


Other resources such as buildings and roofing materials, office stationery, file cabinets, safes, and other instructional materials will be acquired in phases by the management.

7.06 Quantification of Buildings

The cost of buildings for the school will be as follows:
Classrooms:
There will be a total number of 28 classrooms in the school, of which 4 classes for the Nursery, 14 for the primary and 10 for the secondary students.
Each of these will cost Tshs. 4,500,000/=
Thus total cost is Tshs. 4,500,000 x28 = 126,000,000/=

Offices: The school will have a total; number of 6 offices estimated to cost Tshs. 1,500,000/= each. The total cost for the offices will be 1,500,000 x 6 = 9,000,000/=.
Administration Block, Library and assembly Hall:
These three buildings are estimated at 5,000,000/= each and will have a total cost of 5,000,000 x3 = 15,000,000/=.

Laboratories, the school will have 1 laboratory which will cost 5,000,000/=

Stores:
A total number of 4 stores will be needed for the whole school.
These will cost Tshs. 500,000/= each.
Thus the total cost for the stores will be Tshs. 500,000/= x 4 = 2,000,000/=

Toilets
Four toilets, separate from the main buildings, are to be elected. Each of these will have ten sinks. The cost of each toilet when complete will be 1,200,000/.
These will have a total cost of Tshs. 4,800,000/=.

In Summary:
The cost of the buildings will be as follows:

Type of building Tshs
Classrooms 126,000,000
Offices 9,000,000
Administration, Library, Assembly hall 15,000,000
Laboratories 5,000,000
Stores 2,000,000
Toilets 4,800,000
Total 161,800,000

Thus the total cost for the buildings is Tshs. 161,800,000/=.

7.07 Staff recruitment

• Local teachers

A total number of 6 local teachers will be recruited at the on set of the project operation. The number will be increasing in phases as the school grows until when the school will be in full swing.

• Foreign Teachers

These will be recruited from abroad (including from the neighboring countries of Uganda and Kenya) depending on the current requirement of the teachers. The number will depend on the requirement but preferably 4.

Recruitment of key personnel of the school (i.e. the Headmaster, the Accountant, the secretary and Matron) will be done a month prior to starting operation.

7.08 PROJECT IMPLEMENTATION

Architectural Drawings

• Architectural designs and drawings for the existing structure and those under construction are shown in appendix 6.

Civil works and construction is anticipated to be ready by October 2010. It is assumed that building materials will be available in the open market and will be secured with ease.

7.09 Procurement of furniture, fittings and learning resources

• All furniture will either be locally purchased or produced on the site during the construction process. It is expected that during the construction process the project will develop a workshop for the production of tables, chairs, desks, Bookshelves and the library facilities. This will reduce the cost of procurement of these resources.

• Procurement of Teaching learning resources procurement of the missing books, Audio-visual equipment and other learning resources will include seeking and identifying sources of supply in addition to those that have been identified, and delivering consignments to the site of the project.





8.0 MANAGEMENT OF THE PROJECT


8.01 Pre-operation stage

The Board of Directors will be responsible for the management of the pre-operation stage of the project. This implementation phase of the project involves acquisition of equipment, installation of some equipment and the recruitment of key personnel of the school.

8.02 Operational stage

The Board of Directors will not be involved in the day-to-day operations of the school. It will appoint a Manager before operations of the School commence. The Manager will be vested with the responsibility of managing the School. The Board will in turn delegate the day-to-day operations to the manager who will be the chief Executive Officer of the school.

To achieve smooth and efficient operations of the school, the manager will appoint the Headmaster the second master, the academic master and the discipline master. These will handle the academic matters and discipline of the school at large.

8.03 The Headmaster

The Headmaster will be responsible for the administration functions. All personnel matters will be under the Headmaster.

The second master, the academic master and discipline master, will assist the Headmaster in all matters regarding the school administration, academics and the general discipline.

8.04 The Accountant

This will be responsible for all financial matters of the school, and will be required to maintain clean, up-to-date and accurate records of all financial transactions. Will also head the accounting section.

8.05 Proposed organization

In view of the above delegation of authority and responsibilities, and specialization of tasks, the following is the proposed Organization structure of the proposed KARAGWE GOOD SAMATARIAN INCLUSIVE CO-EDUCATION CENTRE




























8.06 Personnel

Based on the projected nature and volume of operations, and the specialization required, it is projected that the school will require a total workforce of 48 people when is in full operation. These people will be recruited at various periods of the school operational levels. The total wage bill anticipated for the total workforce at full operation is Tshs 65, 614,000 annually, including social costs of 30% of the total wage bill for all employees when operating the preparatory and primary levels.

8.07 Training

It will be a policy of the school to recruit experienced and trained personnel. However, some semiskilled workers will also be recruited. For the purpose of upgrading their skills, motivating them, and increasing their skills, both on the job and outside training will be offered.





8.08 COSTS OF OPERATION

The operation costs are discussed in the following sections and summarized in the projected income and expenditure statement in appendix 1 and 2. Assumptions to some of the cost estimates are detailed in appendix 2c.

It is assumed that the purchase price of supplies and services required by the institution will remain relatively constant for the 10-year period under review. This assumption is based on the fact that an increase in prices will lead to a proportionate increase in fees and other chargeable school facilities and thus maintain constant cash inflows and outflows.

8.09 Books and stationery

Books, wall charts, maps, model stationary and other supplies amount to Tshs 4.1 million in the first year of operation. The cost of these items will be rising from the second year of operation as the school is approaching its full operation capacity. The increase in cost will result from an increase in the volume of operation.

It is assumed that some of the items will be obtained from outside the country and the rest from within the country.



8.10 Administration Expenses

Administrative expenses are estimated at Tshs 2.5 million and increasing with time to 2.887 million at a steady state to full operational stage in the 7th year.

8.11 SALARIES AND ALLOWANCES

It is estimated that the project will initially employ 15 people as detailed in appendix 2. The annual wage bill is projected at Tshs.50, 472,307 when operating at 100% capacity. These costs include Tshs.15, 141,692 representing 30% of salaries being social costs payable to employees.

8.12 Financial charges

Financial charges include interest on long-term loans, bank overdrafts, and corporate tax. These will be paid according to agreement made between the two parties.






9.0 IMPACT OF THE PROJECT

9.01 Employment

The proposed project will provide employment opportunities to the local people of Karagwe District Council and its neighboring areas.

9.02 Revenue to the Government

The government will benefit from tax revenues.




































10.0 PROJECTED BUDGETS OF THE CENTRE.
10.02 ESTIMATED INCOME FROM FEES

Facts: Total number of streams - 30
Number of students per stream - 20
Total number of students 20 x 30 = 600

10,03 Assumption

For the first year, enrolment will be as follows: -

1) Preparatory classes 2 streams (2 x 20 = 40 students)
2) Primary classes 2 streams (2 x 20 = 40 students)
Total number of students 80.

Further, It is assumed that only 75% of the expected number is going to turn-up in the first year of operation. This leads to about 80 x 75% = 60 students in total.

10.04 PROPOSSED FEE STRUCTURE

(i) Preparatory students

Application form 5,000.00
Admission fee 50,000.00
Tuition fee 120,000.00
Caution money 10,000.00
Books & Stationery 20,000.00
205,000.00

(ii) Primary students

Application for 5,000.00
Admission fee 50,000.00
Tuition fee 150,000.00
Caution money 10,000.00
Books 25,000.00
Stationery 5,000.00
Sports equipment 10,000.00
255,000.00




(iii) Secondary students

Application form 5,000.00
Admission fee 50,000.00
Tuition fee 150,000.00
Caution money 10,000.00
Books 50,000.00
Stationery 15,000.00
Sports equipment 10,000.00
290,000.00
Estimated income from fees
The estimated income from fees will be increasing with time. This is from the estimated enrolment of 75% in the first year and 86.6% at full capacity enrolment.

Year Pupils % Total Annual Income (Tshs)
1 75.0 9,225,000.00
2 82.0 10,086,000.00
3 83.0 12,966,.000.00
4 85.7 13,112,000.00
5. 85.7 14,911,000.00
6 86.2 14,998,800.00
7 86.6 15,068,400.00

PROJECTED INCOME
(All payments in Tshs. ‘000)
Particulars Year 1 2 3 4 5 6 7
A: Income from fees 9225 10086 12966 13112 14911 14999 15068
B: Income from accommodation 30750 33620 34030 35137 35137 35342 35506
Total Revenue 39975 43706 46996 48249 50048 50341 50574

APPENDIX 2
PROJECTED OPERATION COSTS

Assumption to costs at full operation stage (7th year) for the preparatory and primary school.

MANPOWER REQUIREMENTS










Salaries
NO. POSITION STRENGTH MONTHLY SALARY SALARY PER ANNUM
1. School Manager 01 250,000.00 3,000,000.00
2. Headmaster 01 200,000.00 2,400,000.00
3. Teachers 26 3,120,000.00 37,440,000.00
4. Matrons 02 137,513.00 1,650156.00
5. Secretary 01 60,000.00 720,000.00
6. Accountant 01 121,000.00 1,452,000.00
7. Cooks 02 117513.00 1410156.00
8. Gardeners 02 60,000.00 720,000.00
9. Watchmen 02 70,000.00 840,000.00
10. Cleaners 02 70,000.00 840,000.00
Subtotal 40 4,206,026.00 50,472,308.00
Plus 30% social costs 1,261,808.00 15,141,692.00
Grand Total 5,467,834.00 65,614,000.00

The cost at full operation will be Tshs.5, 467,834.00 per month and these amounts to Tshs.65, 614,000.00 per annum.










TREND OF EMPLOYMENT AND RELATED COSTS
Employees
Employee/Years 01 02 03 04 05 06 07
Manager 01 01 01 01 01 01 01
Headmaster 01 01 01 01 01 01 01
Teachers 05 10 14 17 20 23 26
Matrons 01 01 02 02 02 02 02
Secretary 01 01 01 01 01 01 01
Accountant 01 01 01 01 01 01 01
Cooks 01 01 01 02 02 02 02
Gardeners 01 01 01 01 02 02 02
Watchmen 02 02 02 02 02 02 02
Cleaners 01 01 02 02 02 02 02
Total 15 20 25 30 34 37 40







Related Costs

Year Number of Workers Annual cost Annual cost +30%
1 15 23,412,308.00 30,436,000.00
2 20 29,412,308.00 38,236,000.00
3 25 34,632,308.00 45,022,000.00
4 30 39,312,308.00 51,106,000.00
5 34 43,272,308.00 56,254,000.00
6 37 46,872,308.00 60,934,000.00
7 40 50,472,308.00 65,614,000.00







B: FOOD REQUIREMENTS (COSTS) FOR BOARDING STUDENTS

TSHS.
Morning tea. 350.00
Lunch 500.00
Evening tea 150.00
Dinner 500.00
Total per day 1,500.00

Number of days the pupils staying at school is 275 a year. The estimated costs per pupil is at the rate of 1,500.00 x 200 = 300,000.00








Starting with a total number of pupils at year one with 50% boarding capacity, to 100% in year seven (7). The following costs are considered: -


Year Total number of Pupils % of boarding capacity Annual costs
1 40 50 16,500,000.00
2 48 60 19,800,000.00
3 56 70 23,100,000.00
4 64 80 26,400,000.00
5 72 90 29,700,000.00
6 76 95 31,350,000.00
7 80 100 33,000,000.00













APPENDIX 3
FINANCIAL STATEMENT (CASH FLOW)

Income and expenditure for the year ending December 31st
(All payments in Tshs.‘000)

Sources of income 1 2 3 4 5 6 7
Fees 9225 10086 12966 13112 14911 14999 15068
Boarding services 30750 33620 34030 35137 35137 35342 35506
Total income 39975 43706 46996 48249 50048 50341 50574

Expenses
Salaries 30436 38236 45022 51106 56254 60934 65618
Boarding services 16500 19800 23100 26400 29700 31350 33000
Examinations 398 438 440 451 455 457 459
Books 2100 2310 2320 2380 2400 2410 2420
Legal & profession 300 330 332 340 343 344 346
Bills 3672 4039 4064 4161 4196 4220 4239
Office expenses 2500 2750 2767 2833 2857 2873 2887
School expenses 2048 2252 2266 2300 2319 2333 2343
Total expenses 57954 70155 80311 89971 98524 104921 111312
Net income/(Loss) (17979) (26449) (33315) (41722) (48476) (54580) (60738)
The above statement shows that the proposed Centre needs to be supported.

The following is an analysis of the shortfall which the center requires support from DEVELOPMENT PARTNER(Idealist in particular):


Tshs.‘000

Year 1 2 3 4 5 6 7
Local Income 39975 43706 46996 48249 50048 50341 50574
Operating Expenses 57954 70155 80311 89971 98524 104921 111312
Requested support from Development Partners 17979 26449 33315 41722 48476 54580 60738





APPENDIX 4: Equipment

Audio T.V. Sets (2) 800,000.00
Video Cassette Player stereo (2) 400,000.00
Voltage stabilizers (2) 300,000.00
Typewriter 300,000.00
Duplication Machine 200,000.00
2,000,000,00




Appendix 5: Annual Preparatory and Primary Running Expenses (in Tshs.)

1. Examinations

Internal Examinations 378,000.00
Entrance Examinations 20,000.00
398,000.00
2. Books

English 3,000.00
Maths 3,000.00
Kiswahili 2,500.00
Social studies 3,000.00
Works skills 3,500.00
Science 3,000.00
18,000.00 (per child)

With a total of 80 children, the cost for books is 18,000 x 80 = 1,440,000.00




3. Legal professional fees

Advocates 150,000.00
Auditing 150,000.00
300,000.00

4. School Bills

Water 75,000.00
Electricity 72,000.00
Telephone 150,000.00
Medical 100,000.00
NSSF 1,800,000.00
PAYE 450,000.00
VETA 400,000.00
Payroll 400,000.00
Stamp duty 200,000.00
Repair & Maintenance 200,000.00
Sub Total 3,672,000.00


5. Office Expenses

Board meetings 120,000.00
Study tours 1,000,000.00
Tea at break 200,000.00
Open day expenses 500,000.00
School news letters 200,000.00
Sub total 2,500,000.00

6. School expenses

Exercise books 1,500,000.00
Manila sheet 10,000.00
Manila envelops 5,000.00
Colour pencils 15,000.00
Ribbon 20,000.00
Chalk 25,000.00
Pens 50,000.00
Glue 3,000.00
Stapler 10,000.00
Dusters 5,000.00
Pencils 200,000.00
Papers 200,000.00
Sub Total 2,048,000.00












11.0 Conclusions and Recommendations

The proposed project will alleviate quality education problems in Karagwe District Council and in addition have a multiplier effect on bookshops and stationary activities for the supply of books and stationery to the school.

The project is technically, financially and economically viable and hence it is recommended for approval, funding and implementation.