idealiste.org

Department: Logistics
Position: Country Logistics Manager
Contract duration: 1 year
Location: Abeché, Tchad
Starting Date: Asap

Please note this is an anticipated position based on potential funding that is expected to arise shortly.

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 22 countries worldwide, with over 120 international and 2500 national staff. ACTED has a 40 million € budget for over 150 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org.

II. Country Profile

ACTED has been active in Chad since 2004, and has recently launched new areas of intervention. ACTED continues its support for Sudanese refugees in Oure Cassoni camp from its unique base in Bahai, and has also targeted assistance in the fields of distribution and environment. ACTED Chad developed activities focused on local populations, including the improvement of rural community-based infrastructures. The ACTED staff team has expanded steadily, and now includes over 60 staff in five areas of intervention.

III. Position Profile
1. Logistical Management
- Logistical management of Mission premises:
Oversee the furnishings of premises (offices and guesthouses);
Supervise maintenance and repairs of premises;
- Provision and replenishing of office supplies:
Identify needs in stationery and office supplies;
Establish a follow-up procedure for the stationery store;
Undertake purchases and storage of supplies;
- Financial Management:
Manage the expenses for the logistical department ;
Provide documentary justification of expenses to the Country Finance Department;
2. Procurement, Stock Management and Suppliers
- Database of Local Suppliers:
Undertake a market study;
Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
- Follow up of Procurement Procedures, conforming to procurement guidelines
Undertake quotations or launch Calls for Tender;
Purchase goods, draft contracts;
Receive merchandise and oversee the customs procedures for imported goods;
Check the condition and nature of goods received as required by the contracts;
Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;
- Management of Stocks and Supplies:
Identify warehouses for storages, ensure premises are furnished and made secure for use;
Establish tools for stock management;
Undertake periodic inventories;
Manage stock movements and distributions of goods in the framework of project implementation;
3. Management of the Vehicle Pool and Transportation
- Management of the Vehicle Pool:
Organise the allocation and daily availability of vehicles;
Establish tools for vehicles follow-up: log books, technical check-ups etc.
Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;
Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;
- Transportation management:
Identify companies for the transportation of stock;
Elaborate and follow a timetable of stock delivery for projects;
Complete and file waybills ;
Organise and oversee loading and unloading of goods;
Ensure administrative and custom requirements are adhered to;
4. Management of Technical Equipments
- Management of the IT Network:
Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);
Identify suppliers of Internet access and negotiate service contracts;
Ensure back-ups of information and files are kept on the server;
Ensure the maintenance and undertake a regular inventory of IT equipment;
- Management of Communication equipment:
Organise the installation of communication equipment: telephones, HF and VHF radios;
Train staff in the use of such equipments;
Ensure the maintenance and undertake a monthly inventory of communication equipment;
Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;
- Management of Power supplies equipment:
Organise the installation of equipment: generators, solar panels etc;
Train staff in the operation of such equipments;
Ensure regular maintenance and undertake a monthly inventory of equipment;
5. Department Follow-up
- Team leadership:
Update the organigramme and ToRs of the logistics department according to the mission development;
Oversee the team and undertake appraisals of directly supervised colleagues;
Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;
- Internal Procedures and Information Flows;
Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and projects


IV. Qualifications:

- Post-Graduate diploma, degree in Logistics, Administration
- 3 years minimum work experience, preferably in Africa
- Relevant experience in team and project coordination, managing the logistics and administration in NGO context and managing security or similar experience.
- Specific skills: Fluency in French is required, fluency in English an asset, knowledge of the area preferable.


V. Conditions:
Salaried status + Living Allowance
Food, lodging, transportation, insurance, medical cover ensured by

Please send, in English, your cover letter, CV, and three references to jobs@acted.org
REF: CLM/CHA/ID


ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE

Fax. + 33 (0) 1 42 65 33 46


For more information, visit us at http://www.acted.org