idealiste.org

Department: Reporting
Position: Reporting manager
Contract duration: 6 months renewable
Location: Bagdad, Iraq
Starting Date: Immediatly

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 25 countries worldwide, with over 160 international and 2500 national staff. ACTED has a 45 million € budget for over 150 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Bagdad
National Staff : 94 (may 2009)
International Staff : 8 (may 2009)
Areas : 2 (Erbil, Kut)
On-going programmes: 1
Bugdet : 7 M€ (2008)

ACTED began work in Iraq in 2003. ACTED has one base in southern Iraq in Kut and in 2007 opened a base in Erbil to better respond to IDP needs in the Kurdistan region. ACTED originally focused on improving the health, water and sanitation conditions of vulnerable populations in southern Iraq, but the deteriorating security situation and drastic increase in the number of displaced people have resulted in a new focus on meeting IDP and host community needs, based on the experience in IDP camps in Lebanon. Today, the ACTED Iraq team includes around 100 people who implement multi-sector emergency relief projects including WATSAN activities, gender based violence awareness, health promotion, economic rehabilitation, food security, and distribution of basic relief commodities.

III. Position Profile
The Country Reporting Manager works under the authority of the Country

Director to:

1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
- Understand and disseminate Donors guidelines ;
- Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
- Recruit and train Reporting Officers (both expatriate interns and/or national staff) to build up a productive and high performance team in line with ACTED’s principles of cost effectiveness and capacity-building;
- Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;
- Revisit the reporting database system to simplify and clarify reporting requirements;
- Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
- Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.

2. Developing Internal Coordination and Communication mechanisms
- In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly programming board meetings, quarterly country coordination meetings);
- Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
- Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
- Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
3. Developing an External Donor Relations Strategy
- Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
- Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
- Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.
4. Developing an External Communication Strategy
- Define the main target groups, activities, resources and partnerships needed;
- Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
- Identifying sources of funding for a more cohesive public information strategy in-country.
5. Assisting the Country Director in developing project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects

IV. Qualifications:

•Postgraduate diploma in Journalism, International Relations, or a related field
•2-3 years of previous work experience in the humanitarian/development field, proposal development, and donor relations •Previous reporting experience, preferably with a staff management component •Fluency in written and spoken English (French for francophone posts, Spanish for Central American post)
•Excellent writing, analytical, and communication skills •Ability to work efficiently under pressure •Previous experience working abroad

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Rest and Recuperation (R&R) Package including additional vacation days and roundtrip airfare in region
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package
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Please send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref : RM/IRA/ID

ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org