Location: Washington, DC and Indianapolis, IN.
Time period: Mid-May 2013 to September 2013.
Hours: Estimated 16 hours per week; additional hours will be required July 9-16.
Compensation: $10.00 per hour.
Status: Part-time, Temporary, Non-Exempt.
Description:
The National Association of College and University Business Officers (NACUBO) has a unique opportunity for 1-2 highly motivated, self-starting energetic people to assist in the execution of a 2,500-attendee convention for a non-profit organization during the summer of 2013. The NACUBO 2013 Annual Meeting will take place at the Indiana Convention Center in Indianapolis, IN; travel is required.
The Annual Meeting Intern(s) will assist the annual meeting department and gain valuable skills and hands-on experience while assisting with logistics and planning, onsite management and communications from mid-May to late September. The intern(s) will work a minimum 16 hours per week reporting to the Director, Annual Meeting. This is a paid internship that may be eligible for school credit, and is a portfolio building experience with a flexible work schedule based on student schedule. This position is non-exempt in accordance with the Fair Labor Standards Act and therefore you are eligible to receive overtime pay for any authorized time worked in excess of 40 hours per week. The NACUBO office, located in Washington, D.C., is metro accessible (McPherson Square and Farragut North) and the intern(s) will be responsible for his/her own transportation and/or parking. Travel, accommodations, and meals will be provided while onsite at the annual meeting.
General Duties will include:
- Assist annual meeting team members with planning and implementing the 2013 annual meeting.
- Assist with pre-event logistics.
- Attend and observe planning and wrap-up meetings to illustrate a holistic view of the process.
- Utilize event software for formatting, data entry, and reporting.
- Assist with onsite event logistic, audience control, room set management, catering support, human arrows.
- Performs other duties as assigned.
General Qualifications:
- Pursuing BS/BA in meeting planning, event planning, hospitality management and/or tourism management.
- Prefer GPA of 3.0 or higher.
- Excellent customer service skills.
- Excellent organizational skills with attention to detail and accuracy.
- Strong written, oral and interpersonal skills.
- Ability to juggle different tasks with accuracy and speed, as well as meet deadlines.
- Ability to take direction to effectively meet goals and deadlines.
- Proficiency using Microsoft Office applications (Microsoft Word, Excel, PowerPoint) and various social media outlets (i.e., Facebook, Twitter, etc).
- A strong work ethic.
- Ability to work in a team based environment.
- Ability to work effectively with diverse groups of people and address customer concerns striving to maintain a calm composure.
- Ability to interact well and employ sensitivity, tact and diplomacy with vendors, staff, volunteer leaders, visitors and members of the association.
- Experience in a non-profit association preferred but not required.
- Must be able to perform intermittent physical activity including bending, lifting, reaching, and prolonged periods of standing and/or sitting.
