Job Role:
Atma requires a Events Management Volunteer to provide support to the Fund Raising Officer and Director by production of events from conception through to completion all events and activities pertaining to fund development and fundraising. The role is hands-on and involves working with a team.
Responsibilities:
- Research to identify opportunities for events;
- Produce detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
- Determine financial requirements and making budgetary recommendations;
- Securing and booking a suitable venue or location;
- Coordinating venue management, caterers, stand designers, contractors and equipment hire;
- Organising facilities for car parking, traffic control, security, first aid and the media
- Identifying and securing speakers or special guests;
- Coordinating staffing requirements and staff briefings with regards to the event;
- Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
- Preparing delegate packs and papers;
- Promotion of the event;
- Organising production of tickets, posters, catalogues and brochures;
- Pre-event and onsite communication with delegates to ensure everything functions smoothly;
- Overseeing the dismantling and removal of the event and clearing the venue efficiently;
- Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
Specific Skills and Experience required:
- A background of organizing events or relevant qualification
- Excellent organizational skills with attention to details.
- Computer skills and experience with Microsoft Office and other relevant software is very helpful
Desired qualities:
- Excellent verbal and written communication.
- A friendly and professional demeanour
- Excellent coordinating skills, positive and energetic attitude
- Strong desire to meet goals and commitments.
- Ability to work well under pressure ensuring that the event proceeds smoothly.
- Self-starter
- Able to deal with ambiguity
- Strong inter-personal and communication skills
- Maturity
