Part-Time Contract Events Manager

Company:

Powered by Professionals (PBP) is a consulting firm that manages fundraising and events for non-profit organizations. PBP is conveniently located within walking distance of both Penn Station and Port Authority in midtown Manhattan, but many of its clients are based outside of New York.

Position:

PBP is seeking an experienced events professional to work on a part-time basis from the beginning of February through the end of May (possibly into June). The Events Manager will be expected to work approximately 15-20 hours per week on average, and more in the weeks leading up to the events.

Under the oversight of the Director of Events the Events Manager will be responsible for the successful production of two large-scale fundraising events in New York City.

Major Functions/Accountabilities:

• Serve as primary point of contact for clients, their boards of directors, committee members, sponsors and donors
• Organize and work with committees on event promotion, auction item solicitations etc. Attend evening committee meetings as required.
• Establish and maintain timeline and budget
• Venue management: coordinate catering/menu and floor plan
• Vendor management: arrange décor and entertainment, coordinate audio-visual, photography, videography etc.
• Marketing and Communications: coordinate the production of all marketing materials and manage the communications schedule (ie. save-the-date, invitation package, e-blasts, printed program, signage etc.)
• Reporting: send financial and attendance reports to clients on a regular basis
• Guest List and Seating: secure guest names, manage guest lists and coordinate assigned seating
• Work with Event Coordinators on silent and live auctions and gala journals
• Schedules and Scripts: work with the CEO to draft the schedule of the event and run of show, draft staffing assignments, write speeches for speakers if necessary, and write the script for the Master of Ceremonies
• Day of Event: oversee all aspects of the event. Ensure the event runs smoothly, all staff and volunteers are informed of assignments, speakers and vendors are aware of the schedule, and the guest list is correct for Registration.

Requirements:

This position requires a Bachelor's degree, and a minimum of 3-5 years event planning experience in a nonprofit environment. Experience working at an agency is a plus.

Additional Qualifications:

• Excellent planning and organizational skills
• Flexible and able to easily move quickly from one project to another
• Ability to prioritize tasks
• Ability to work on numerous projects simultaneously
• Creative and detail-oriented
• Comfortable working with a large group of people, and working independently
• Enthusiastic and high-energy
• Team-oriented with a positive attitude
• Hands-on approach
• Willingness and ability to work a flexible schedule that may include weekends and extended hours during event seasons
• Able to handle high-stress situations calmly and professionally
• Knowledge of nonprofit organizations and fundraising events

Reports to: Director of Events