Programme Funding Manager

Role and Responsibilities

The Programme Funding Manager (PFM) has responsibility for researching new funding sources, preparing specific bids, proposals and financial reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, reviewing and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination.

Project Overview

Medair is working in DR Congo to respond to the humanitarian needs resulting from the conflict-related population displacements. Medair has been working in Province Orientale since 1996 providing an integrated programme of Health, WASH and Infrastructure Rehabilitation activities.

Medair

Medair brings life-saving relief and recovery in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair's unwavering commitment continues to bring hope to the world's most vulnerable.

Workplace

Based in Bunia, D.R.Congo

Starting Date

As soon as possible

Initial Contract Details

Full time, min. 12-24 months

Key Activity Areas

Donor Relations Management

• Support the Deputy Country Director (DCD) and Country Director (CD) in maintaining efficient donor relationship management (e.g. providing appropriate and timely feedback to ensure they are fully informed of project progress and success) with all new and existing donors.
• Administer the drafting and presentation of all proposals, operational and financial reports related to the country programme, in collaboration with the relevant senior field managers and HQ staff.

Communication

• Ensure that best practice is communicated, followed and shared in all aspects of grants management.

Programme Management

• Work with the relevant Sector Manager(s) to ensure the integration of beneficiary participation and accountability in programme activities.
• Work with the DCD and HQ staff to develop and implement a relevant and sustainable country strategy.

Grant Management

• Prepare institutional donor proposals and reports, managed by the DCD and in consultation with other senior field managers and HQ staff, enabling all donor requirements and deadlines are met.
• Maintain an overview of the country programme's relationships with, and funding from Medair's key institutional donors.
• Liaise with Institutional Donor Relations, Finance and Communications and Fundraising teams in HQ to coordinate and consolidate the preparation of timely narrative and financial reports for donors.
• Establishing and maintaining appropriate systems and procedures to ensure the compliance with donor contracts.
• Represent Medair at country-level meetings with donors, as required.

Quality Management

• Ensuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.
• Action relevant advice from HQ regarding institutional donor project quality, strategy and technical guidelines.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject

Languages

• Strong working knowledge of French (spoken and written)
• Strong working knowledge of English (spoken and written)

Experience / Competencies

• 1 years post-qualification experience in a complex humanitarian emergency
• Monitoring and Evaluation (M&E) experience
• Experience of maintaining grant management systems
• Advanced planning, assessment and analytical skills
• Good negotiation and networking skills
• Numerate and able to understand and work with project budgets, financial reports and financial management systems
• Self-motivated, energetic, hard-working, servant-hearted
• Creative, open-minded, flexible, self-learner

Medair Standard Working Requirements for the Field

• Experienced professionals in a relevant field
• Committed Christians
• Commitment to Medair values (faith, hope, accountability, integrity, dignity, compassion)
• Overseas intercultural experience
• Strong working knowledge of English, spoken and written
• Working knowledge of French, spoken and written for French-speaking field programmes
• Single or married (with no children under 18). If married, your spouse must also apply.
• Competent with Office Word, Excel, PowerPoint, and Outlook
• Successful completion of Medair Relief & Recovery Orientation Course (ROC)
• Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts
• Able to live and work with a multicultural team under difficult conditions
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits

• A salary based upon the grade of the position and the experience of the position-holder
• Full briefing at our Swiss headquarters, as well as an in-country briefing
• Security training for those going to particularly insecure environments
• Accommodation, food, and transportation in-country
• Return flights to and from the country programme (one return flight for every year of service)
• Rest and recuperation (R&R) leave (including travel, accommodation, and food)
• Annual leave; Disability Allowance
• Re-entry allowance for those who commit to longer contracts
• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Field Working Conditions

• This is a field-based position and working and living conditions may be very different to that previously experienced.