Director of Finance and Administration

The New York City Coalition Against Hunger (NYCCAH) is looking to immediately fill a full-time Director of Finance and Administration position, which is based in New York City and reports directly to the Executive Director.

NYCCAH represents and is the voice for the more than 1,100 nonprofit soup kitchens and food pantries in New York City and the 1.5 million low-income New Yorkers who live in households that can't afford enough food. In the last few years, the Coalition has launched nationwide AmeriCorps and strategic volunteerism projects to fight hunger in 28 states from coast-to-coast. The coalition works not only to meet these residents' immediate food needs but also to enact innovative policy solutions to help society move "beyond the soup kitchen" to ensure economic and food self-sufficiency for all Americans.

The NYCCAH's current annual budget is approximately $4 million. During peak payroll levels in the summer, more than 200 employees and AmeriCorps national service recipients are on the NYCCH payroll.

Duties and Responsibilities

Reporting directly to, and working closely with, the Executive Director, this senior position is broadly responsible for the smooth and precise functioning of the Coalition's administrative, financial and office operations. Specific duties will include:

• Supervising and managing the daily activities of the Senior Accountant, a part-time employee.
• Coordinating the administrative, financial and office support work for the organization, by providing support assistance to all of the Coalition Against Hunger's programs and activities.
• Developing and updating long-term and short-term budgets and cash-flow projections for the overall organization and for its specific projects, for both internal and external use.
• Preparing reports comparing interim results with organization budget and/or with projections for programs and grants.
• Preparing grant application budgets and providing some of the required supporting documents. Preparing budget modification requests for grants received, as required. Interacting with the financial liaisons of grantors. Submitting and administering billing for various grants.
• Reviewing and authorizing bills for payment.
• Creating invoices
• Preparing bank reconcilements.
• Creating monthly reconciliation reports for financial accounts.
• Determining appropriate year-end closing entries and providing same to Senior Accountant for entry.
• Managing HR activities including health insurance; processing in new employees and processing out terminating staff; identifying possible HR problems; and, keeping current on changes in the law.
• Preparing and submitting payroll.
• Maintaining appropriate levels of all organization insurance.
• Addressing and making certain NYCCAH conforms to state regulatory and tax matters wherever NYCCAH does business.
• Monitoring and assuring compliance with NYS Executive Order 38 as it relates to limits on executive compensation and use of State funds for "direct car or services."
• Interfacing with external accountants and auditors.
• Maintaining filing system for financial documents, correspondences, reports and all other materials.
• Acting as the staff liaison with the Board and participating in NYCCAH's Board meetings.
• Monitoring Board governance matters and implementing necessary changes.
• Carrying out other duties, as assigned.

Qualifications

• At least 3 years successful experience in all aspects of financial activity including some managerial responsibilities.
• A Bachelor's Degree in Accounting, Finance, Economics, Nonprofit Management, or a similar field is required, although people with very significant, relevant, work experience will be considered.
• Spotless integrity.
• Commitment to, NYCCAH's mission to end hunger in New York City and nationwide.
• Proven ability to collaborate professionally and effectively with diverse staff and stakeholders.
• Ability to work independently and collaboratively within a multi-disciplinary team.
• Ability to work well under pressing time constraints.
• Proficiency with QuickBooks; skilled using Excel.