Finance Manager (Part-Time, Flexible)

Public Advocates is a nonprofit law firm and advocacy organization that challenges the systemic causes of poverty and racial discrimination by strengthening community voices in public policy and achieving tangible legal victories advancing education, housing and transit equity. We spur change through collaboration with grassroots groups representing low-income communities, people of color and immigrants, combined with strategic policy reform, media advocacy and litigation, "making rights real" across California since 1971. See http://www.publicadvocates.org.

Public Advocates has a part-time opening for an experienced Finance Manager to join its exceptional and dedicated staff in a significant "back office" role in support of social justice. The Finance Manager bears primary responsibility for day-to-day finance and accounting activities as well as all aspects of payroll processing and HR administration (benefits, personnel files). S/he will work closely w/and report to the Director of Finance & Administration.

SPECIFIC DUTIES

Accounting & Financial Reporting:

• Manage accounts receivable (monitoring, posting, support) and accounts payable (reviewing and processing invoices, expense reports and check requests on a timely basis); maintain all related files
• Prepare timely and accurate financial reports (Statement of Activities, Statement of Financial Position, etc.) monthly, quarterly and annually in accordance with generally accepted accounting principles
• Maintain fixed asset schedules and perform yearly fixed asset inventory; maintain other schedules including depreciation and prepaids
• Assist w/preparation for annual financial audit and various tax filings – includes preparing audit schedules, confirmation letters, general ledger and other supporting documentation
• Assist w/monitoring and reporting grant expenditures and expense allocations
• Manage cash receipts and maintain cash receipts journal file
• Reconcile operating bank accounts monthly

Payroll & HR Administration:

• Manage bi-weekly payroll processing – from collecting timesheets to entering pay data online to making journal entries – for approximately 20 employees
• Administer all employee benefits including enrollment and termination in various mandatory (workers' comp, state disability) and optional (group health, 403(b), commuter benefits, etc.) plans; maintain accurate records for employee paid time off
• Process new hires and terminations
• Maintain payroll and personnel records for all staff

QUALIFICATIONS

• Degree in accounting and at least 3 years of accounting experience (preparing financial statements and supporting schedules, making journal entries, etc.); additional years of experience in lieu of degree will be considered
  • Fund accounting experience (experience accounting for temporarily restricted net assets and functional expenses) strongly preferred
• Demonstrated high level of proficiency w/accounting software applications (experience w/Fund EZ a huge plus)
• Strong proficiency in Microsoft Excel (facility w/formulas, formatting, etc.), Word and Outlook; familiarity w/electronic file management; openness to learning new technology/software
• Impeccable attention to detail
• Ability to exercise mature, independent judgment; ability to observe and protect confidentiality of all personnel information
• Ability to effectively communicate orally and in writing with supervisor, employees and vendors
• Ability and interest in maintaining excellent documentation and highly organized files
• High degree of self-motivation and "get-it-done-right-and-on-time" orientation; ability to effectively manage varied and, at times, demanding work load; ability to meet frequent and recurring deadlines
• Willingness to submit to background check

Qualities expected of all Public Advocates staff include integrity, high professional standards, and commitment to progressive social change, our mission and working successfully with diverse colleagues, clients and collaborators. We value cooperation, candor, flexibility, resilience, optimism, curiosity and sense of humor.

COMPENSATION & WORK SETTING

The position is 60% part-time (22.5 hours/week) and exempt; actual work schedule can be negotiated to accommodate candidate's and organization's needs. Competitive nonprofit salary commensurate with experience and qualifications. Benefits available on a pro rata basis and include health, dental, life and long-term disability insurance, 403(b) plan and generous vacation. Office located on the Embarcadero near the Ferry Building in San Francisco, convenient to public transportation (we also offer commuter benefits!).