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Director of Finance & Administration


Job posted by: Teen Living Programs

Posted on: July 22, 2014

Job description

Teen Living Programs has delivered services to Chicago youth since 1976. Its programs for youth who are homeless began in the early 1980s, and in 2001 TLP focused all of its services to that population – the only organization in Chicago to serve homeless youth, exclusively. TLP's mission is to provide hope and opportunity for youth who are homeless by assisting them to permanently leave the streets, secure stable housing, and build self-sufficient, satisfying lives.

Position Summary: Primarily responsible for all operational aspects of Teen Living Programs' accounting systems as well as infrastructure/administrative operations.

General Purpose: Manage the Organization's accounting systems. Ensures that the general ledger is a true and accurate representation of the Organization's finances. Manages infrastructure/administrative operations including, office management, information technology, and human resources. Displays excellent interpersonal and communications skills in order to work closely and cooperatively with managers, funders, vendors, co-workers, and to supervise staff.

Role Qualifications:

  • Possess a thorough understanding of Generally Accepted Accounting Procedures as they apply to nonprofit organizations.
  • Possess a working understanding of the administration of human resources policies and procedures.
  • Possess sufficient knowledge of information technology to manage external IT consultants.
  • Establish and maintain cooperative and productive working relationships at all levels.

General Responsibilities:

  • As a member of the Operations Team, works collaboratively with the Chief Performance Officer, Director of Program Operations, and HR and Accounting Associate to ensure that the business operations of Teen Living Programs are functioning effectively in support of its mission
  • Work with the Operations Team to address immediate concerns that might impact the Organization's ability to deliver effective, safe services
  • As a member of the Management Team, collaborates with Team Members to address needs of Organization and to plan for its future
  • Attends all meetings of the Finance Committee of the Board of Directors
  • Responsible for all aspects of accounting functions at Teen Living Programs, including accounts payable, accounts receivable, and payroll
    • Maintenance of the general ledger, ensuring that it accurately reflects the true financial condition of Teen Living Programs
    • Oversees production of monthly financial statement, ensuring their accuracy
    • Prepares monthly analysis statement(s) for the Finance Committee of the Board of Directors
    • Ensures that accounting practices and results comply with contractual and funding source obligations, applicable government and regulatory requirements, and overall objectives of Teen Living Programs
    • Ensures that Temporarily Restricted and Restricted fund accounting records and subsidiary details are accurately maintained
    • Ensures that systems are in place to accurately and timely produce budgets and reports for funding sources
    • Ensures that vouchers and other reports are accurately prepared for government funding sources
    • Adheres to and improves internal controls to assure safeguarding of assets and reporting systems by developing and implementing approved policies and procedures related to general, fund and asset accounting; cash disbursements, reconciling various accounting transactions and analyzing financial statements and reports in accordance with accepted accounting and auditing principles
    • Produces and submits all required fiscal reports for private and public funding agencies
  • Exercises budgetary control over payment of bills, invoices, payroll and all other vouchers for payment
  • Provides for the safe custody, handling and keeping of cash
  • Develops the Organization's annual operating and capital budgets
  • Develops budgets for private and funding public agencies
  • Serves as technical and professional advisor to members of the Finance Committee and the Board of Directors
  • Ensures that Organization's administrative infrastructure is sound and fully functioning to meet the needs of Teen Living Programs, including all aspects of telecommunication systems and the computer networks
  • Oversees all aspects of Teen Living Programs' various insurance policies, including the submission of claims, risk reduction, and collaborating with broker to ensure best rates possible
  • Work with volunteers as needed or requested, demonstrating good interpersonal skills
  • Ensures that the reception functions of the Organization are welcoming, responsive to the needs of visitor and callers, and carried out in a professional manner
  • Responsible for the supervision and professional development of accounting staff

Essentials skills and experience:

  • Advanced degree, preferably MBA, or equivalent experience
  • Ability to effectively collaborate and interact with co-workers and outside constituencies in a manner that is professional, productive, and reflective of Teen Living Programs' core values
  • Demonstrated commitment to and identification with the mission and core values of Teen Living Programs
  • Minimum 7 years' verifiable experience working with government funding agencies (developing budgets, preparing vouchers, reporting, maintaining productive working relationships)
  • Work experience/history that demonstrates growth and successful assumption of management responsibility
  • Comfort level working with an extremely diverse population

Nonessential skills and experience:

  • CPA

Reporting to this position: HR and Accounting Associate

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; climb stairs; crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work environment: While performing the duties of this job, the employee may occasionally be exposed to weather conditions prevalent at the time. The noise level in the primary work environment is usually moderate.

Compensation: position offers base salary with benefits package.

How to apply

Please forward your cover letter and resume to OR fax to 312-568-5701

No phone inquiries please.


162 West Hubbard, Suite 400, Chicago, IL, 60654, US


Education requirements
Employment type
Full time
Professional level
None specified
Job function
Owner's areas of focus