Office Manager & Executive Assistant

Office Manager & Executive Assistant

About Net Impact

Net Impact, based in San Francisco, CA, is the world's leading organization for new leaders who are committed to changing the world through their careers. We help people transform their jobs into ones that make a 'net impact'—benefiting not just the bottom line, but people and planet too. More than 30,000 students and professionals turn to Net Impact for learning, connections and leadership opportunities. Net Impact's 300+ chapters can be found in cities across the globe and on the world's leading business school campuses. The organization recently launched an exciting new 10-year strategic plan that envisions millions more people using their careers to address the social and environmental problems of our time, and we are looking for outstanding talent to help us roll out our new programs and initiatives to get there. Join us!

About the Position

The Office Manager & Executive Assistant is a full-time position responsible for supporting the CEO and keeping the organization running smoothly by managing all office systems that support our staff of 30+.

This is a fast-paced role ideal for someone who is well-organized, detail-oriented, and able to juggle many tasks. This role has the opportunity to interact with our Board of Directors and other VIPs, which requires outstanding written and verbal communication. The ideal candidate for this role will thrive in a team environment while still being comfortable working autonomously on projects. Having a sense of humor and the ability to remain calm under pressure are important qualities to this role as well. The Office Manager & Executive Assistant will report to the CEO and the Senior Manager of Talent and Administration.

Specific Responsibilities:

Executive Assistant (50%):

• Provide support to enable CEO to optimize her time and efficiency including calendar management, travel logistics, expense reporting, filing, communication assistance, and research
• Serve as main logistical point of contact for Board of Directors, leading meeting coordination, materials, and logistics
• Partner with the CEO in managing key Board projects
• Manage email correspondence and other communication tasks
• Manage and execute special projects as needed

Office Manager (50%):

• Manage all office operations, including facilities management. Act as primary contact and liaison between the office and building management as well as other outside vendors
• Manage office supplies budget. Research and purchase office supplies and business equipment
• Foster and maintain a clean, organized and comfortable office, including conference rooms, kitchen and common areas
• Manage existing office space planning, technology needs and reconfigurations

• Coordinate organization-wide events, such as holiday party and social events
• Organize, implement and maintain central filing systems for various departments
• Review operating practices and recommend and implement improvements where necessary
• Assist with hiring processes and orienting new staff members

Required Skills:

• Focused multi-tasker: effectively manage various projects simultaneously while being able to prioritize and focus on the most critical tasks at hand
• Excellent attention to detail: approaches each assignment with care and attention, no matter how small. They focus on completing each detail and can be depended on to do each task accurately and completely.
• Flexible hands-on team player: operates well in a changing / growing environment. They need to thrive in a flexible work culture, and be ready to wear many hats and figure things out. They have a willingness to "roll up their sleeves" to get things done quickly and accurately with a positive can do attitude and sense of humor to address office needs and resolve unanticipated issues.

Qualifications:

• Minimum of five years experience supporting senior level executives
• Associates degree or higher required
• Exceptional verbal and written communication skills
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint and Outlook)