Director of Financial Management

POSITION SUMMARY:

Reporting to the Chief Operating Officer (COO) of ICAP at Columbia University – Mailman School of Public Health (MSPH), ICAP's Director of Financial Management is responsible for the management and oversight of all financial transactions, accounting, cash management, banking, procurements, and accounts payables. She/he recommends, develops and participates in the implementation of short, medium and long term integrated financial strategies for ICAP, including the development and/or improvement of enhanced systems for monitoring, reconciling and expensing of expenditures incurred by ICAP offices and sub-recipient partners.

This position is grant funded.

MAJOR ACCOUNTABILITIES:

- Manages ICAP's accounting and cash management systems including the reconciliation, forecasting and expensing activity associated with ICAP expenditures in field locations.

- Maintains and exercises primary approval authority within University financial systems for ICAP expenses <$30,000 and oversees administration of ICAP petty cash accounts.

- Manages related systems to ensure on-time preparation, review and submission of donor-required reports related to taxation, vendor debarment and sensitive procurements associated with expenditures incurred at ICAP field locations.

- Responsible for all New York-based procurement actions including the establishment of vendors, execution of purchase orders, sub-agreements, consultancy contracts, service agreements and sub-agreements, and processing and reconciliation of all related payments.

- Responsible for all inventories, reports and dispositions associated with ICAP property and assets.

- Responsible for ensuring full compliance with donor, ICAP and University policies, regulations and requirements for all expenditures.

- In collaboration with the ICAP Director of Compliance and others, contributes to ICAP's preparations for and contributions to annual or episodic financial audits including CU's annual A133 audit and CU internal audits of ICAP awards and entities.

- Performs other related duties, as required.

TRAVEL REQUIREMENTS:

- Two (2) to four (4) international trips per year with each trip lasting between seven (7) to fourteen (14) days.

EDUCATION:

- Bachelor's degree in accounting or finance or the equivalent in directly related experience.

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:

- Minimum of seven (7) years of related financial management experience in academic or non-governmental organization (NGO) settings

- Minimum of five (5) years of direct supervisory/management experience in a financial setting.

- Direct, demonstrated and recent knowledge of U. S. Government (USG) regulations (e.g., CDC and/or USAID) that govern the financial management of USG grants and contracts and general accepted accounting principles (GAAP).

- Demonstrated experience in budget preparation and management, accounting, and compliance requirements and activities.

- Excellent analytical and quantitative skills; broad and expert-level computer skills including Quick Books and PeopleSoft-based accounting/financial management software and Microsoft Office suite.

- Excellent interpersonal and communication skills with demonstrated experience operating in highly complex business environments involving matrixed relationships. Demonstrated experience in interacting with and effectively dealing directly with members of senior management.

- Demonstrated experience in exercising independent judgment and decision making and working with minimum supervision and direction within broad established guidelines.

EXPERIENCE, SKILLS & PREFERRED QUALIFICATIONS:

- Master's degree in Business Administration may substitute for two years of required experience.

- Advanced certifications in accounting or auditing (e.g., CPA, CIA, etc.).

- Experience in the financial management requirements associated with or common to international aid/assistance programs.

- Fluency in English (writing and speaking) is a requirement for this position; fluency in French and/or Portuguese would be a significant plus.