The Brooklyn Museum's Public Programs team is seeking a results-oriented and exceptionally talented Public Programs Assistant to provide crucial administrative and production support to the Public Programs team, which is part of the Curatorial Department. They will offer departmental administrative support with organizing the museum's diverse roster of public programs, including Target First Saturdays, Thursday Nights, and a variety of weekend programs. The successful candidate will have a keen interest and curiosity in the arts and culture scene in Brooklyn and New York with an emphasis on social justice. As an integral part of the Public Programs team, the Assistant is invited to propose ideas for public programs at the museum.
- Systems. Working with Public Programs Coordinator to develop effective project management systems. Increasing efficiency by creating systems of organization for office and event supplies, project management, filing, developing contracts, processing payments, budgeting and tracking cashflow, setting up and maintaining databases, managing internal and external public programs' calendars, referring submissions and inquiries from artists and collaborators, and arranging travel and lodging for speakers.
- Management. Providing administrative and financial management support for all public programs including coordinating program logistics and staffing, working with marketing, public information, and social media on primary outreach activities. Additionally, the position will require the occasional on-site support of events and talent management; monitor program deadlines; plan, track, and report on individual and departmental work in support of organizational coordination and synergy. Providing day-of support for the coordination of our public programs
- Communication. Developing print and social media content for all communications and marketing materials*, such as the monthly e-newsletter; developing and distributing individual and team-based work plans; recording minutes of meetings; communicating program objectives, outcomes, and program logistics to participants; developing board reports, department presentations, and evaluation following events.
- Research. Conducting research on exhibitions, speakers, and program topics.
- Accountability. They will have ability to adhere to Museum policies and to support management decisions in a positive, professional manner. Assume other responsibilities as requested or as needed by the museum.
- Program support. Assist with event production for our most robust and popular program Target First Saturdays on a monthly basis.
- Writing sample required.
- B.A., or equivalent, in a field of cultural studies
- Minimum one year of administrative support experience
- Experience managing multiple projects in a fast-paced environment and skilled at coordinating complex logistical details; experience developing impeccable systems of organization for project management; high standards of accuracy, and excellent attention to detail
- Demonstrated ability to identify, collect, organize and synthesize information from a variety of data sources; working knowledge of financial management (esp. budgeting)
- Excellent time management skills, reliability, punctuality, and ability to meet deadlines
- Research, writing, and communication skills; proficiency in Google Suite and Microsoft Office; excellent interpersonal skills, especially when working with artists and the public
- Strong knowledge of social networking via Tumblr, Instagram, Twitter, Facebook, and other platforms
- Must work well individually and as part of a team
- Public programming and event planning experience helpful, and experience working in a museum or arts setting are preferred, but not required.
TO APPLY: Please send a cover letter and your résumé to:
200 Eastern Parkway
Brooklyn, NY, US 11238
Employment type:Full Time