Operations Assistant - Greenpeace

Greenpeace is the leading independent environmental organization that utilizes bold action, cutting-edge research and creative communications to protect the Earth. We expose global environmental problems and promote the solutions that are essential to a green and peaceful future. We investigate, document and expose environmental destruction in a peaceful manner and promote open, informed debate about society's environmental choices. To ensure our independence we do not accept donations from corporations or governments. To learn more about us, please visit our website at www.greenpeace.org

TITLE: OPERATIONS ASSISTANT
DEPARTMENT: ADMINISTRATION
SUPERVISOR: OPERATIONS MANAGER
LOCATION: SAN FRANCISCO, CA

The Operations Assistant supports our San Francisco staff and ensures smooth-running office operations and a comfortable, well-functioning work environment.

RESPONSIBILITIES:

Office Appearance and Functionality:

• Maintain a clean and productive office environment
• Manage the reception area, including security and greeting visitors
• Respond to general voicemail
• Keep supplies area organized with an up to date inventory
• Perform regular walk-throughs and pickup of common areas, including kitchen
• Respond to staff facilities requests in a prompt and pleasant manner
• Perform basic maintenance needs
• Assist in facility maintenance including escorting vendors working in the building
• Assist operations manager with internal office moves

Meeting Preparation:

• Prepare meeting rooms for all staff-requested meetings, including equipment, food and beverage service
• Break down meeting rooms following all meetings

New Employee/Intern Duties:

• Set up work areas for new employees/interns
• Assign phone extensions and voicemail
• Orient new SF office staff, interns and fellows to the organization and to SF office procedures and systems
• Coordinate orientation for new employees/interns

Mail Room:

• Responsible for incoming and outgoing mail and packages; occasional large copying and mailing projects; and weekly domestic intra-office mailings
• Apportion costs to various departments for postage and UPS shipments

Office Supplies and Equipment:

• Place service calls on office equipment
• Keep all printers/copiers supplied with paper
• Order and track usage of office supplies

Other:

• Book reservations for out of town staff
• Prepare invoices for operation manager's approval
• Manage petty cash
• Support the operations manager in maintaining remote offices, ensuring that issues are resolved in a timely and satisfactory manner
• Other duties as assigned by the operations manager

QUALIFICATIONS:

Education:

• High school diploma or equivalent

Skills:

• Ability to work with people across many areas of diversity and on all levels of the organization
• Strong organizational skills
• Solid communication skills
• Ability to work well as part of a team and individually
• Self starter
• Ability to effectively manage projects and time
• Sense of humor
• Customer service oriented
• Commitment to the mission of Greenpeace
• Must be able to lift 40 pounds

EXPERIENCE/ACCOMPLISHMENTS:

• Experience in a like position
• Proven ability to manage multiple tasks in a fast-paced environment

BENEFITS
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.