HRIS & Benefits Administration Manager

The Clinton Foundation has an immediate opening for a HRIS & Benefits Administration Manager. The primary purpose of this position is two-fold: the support and maintenance of the Human Resource Information System (HRIS) in addition to other systems supported by the HR team, and the administration of employee benefits Foundation-wide including U.S. and international programs. As the manager of the Foundation's human resource information system, this individual serves as a technical point-of-contact and ensures data integrity, and conducts the testing of system changes, report writing, security control and analysis data flows for process improvement opportunities. The Manager also supports HRIS upgrades, patches, testing and other technical projects as assigned. Although this position is not directly responsible for processing the Foundation's payrolls, it is responsible for maintaining a seamless integration of the employee data into the payroll process. In addition, the Manager is responsible for providing special guidance and assistance to all locations on various employee benefit plans and supervising the administration of existing plans.

Responsibilities

• Manage the administration of domestic and international employee benefits programs.
• Review reconciliations of coverage and premiums prepared by outside vendor. Conduct employee meetings and arranges for enrollment of employees. Occasionally revise and reissue all communications material on benefits. Advise and counsel management and employees on existing benefits.
• Assist the Deputy Director of HR in making sure that the Foundation is compliant with provisions of Employee Retirement Income Security Act (ERISA). Assist in preparation of reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies.
• Review and analyze changes to state and federal laws pertaining to benefits, and reports necessary or suggested changes to management. Coordinate company benefits with government sponsored programs.
• Assist in the review, testing and implementation of HRIS system upgrades or patches. Collaborate with HR and technical staff to coordinate application of upgrades or fixes. Maintain the position control process and HRIS system tables. Document process and results. Provide support for HRIS including, but not limited to, researching and resolving HRIS problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements. Liaise with third parties and other stakeholders (e.g., payroll).
• Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy that must be approved by appropriate leadership prior to implementation. Use some project management skills in managing projects. Write, maintain and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
• Develop user procedures, guidelines and documentation.
• Assist in the training of HR staff and managers on new processes/functionality. Maintain awareness of current trends in HRIS with a focus on product and service development, delivery and support, and applying key technologies.

Qualifications

• Bachelor's or equivalent degree/experience preferred. PHR and CEBS professional designations desired.
• Previous experience with HRIS; Workday experience highly desirable
• Minimum 6 years experience in the design, development and use of HR databases, and the administration of employee benefits programs. Thorough knowledge of MS Excel, Word and PowerPoint.
• Previous exposure to project-related activities through active participation in system-related projects.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, ADA, SECTION 125, Workers Compensation, Medicare, OBRA, and Social Security and DOL requirements.
• Good organizational and planning skills and a keen attention to detail; the ability to effectively multi-task and manage a broad spectrum of responsibilities. Strong analytical skills and a thorough knowledge of benefits plan designs.
• Strong computer skills and proficient in MS Office Suite including Word, Excel, Outlook, and PowerPoint.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• High level of professionalism, especially in maintaining discretion in confidential situations.

Physical and Other Requirements

• Sitting for extended periods of time.
• Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications and demands.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and to handle other computer components. Prolonged use of a computer during data entry.
• Occasional lifting (up to 15 lbs), bending, pulling, collating/filing, and occasional lifting, carrying, and/or moving boxes, files, etc., some of which could be heavy or require the use of carts.

Position will report to Deputy Human Resources Director.

This position is overtime eligible.

The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.

This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the positions.