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Development Manager of Institutional Giving


Job posted by: Harlem Stage / Aaron Davis Hall

Posted on: August 21, 2014

Job description

For thirty years, Harlem Stage has been a valuable resource for New York City, presenting a dynamic variety of programs in music, dance, film, theater, and arts education programs which are rooted in and reflect the rich and diverse traditions of the Harlem community. From inception, its' singular focus has been identifying visionary artists of color and supporting them by commissioning, presenting and producing their vital work that responds to the social and political conditions that shape our lives. This work has positioned Harlem Stage as a leader in the field, ensuring a diversity of voices in the arts. In 2006, Harlem Stage opened The Gatehouse, a newly restored NYC landmark building, expanding and enhancing its commitment to innovative programming and the Harlem community.

Harlem Stage is seeking a full time Development Manager of Institutional Giving. This is an excellent opportunity for a strong development professional to join a dedicated, collegial and hard-working team.

The ideal candidate will have excellent writing and communication skills, be energetic, creative, detail oriented, well organized, interested in the performing arts & arts education, with 5+ years of experience in fundraising and development. This position reports to the Director of Strategic Development and Planning.

The Development Manager's responsibilities include, but are not limited to:

  • Managing budget goals for institutional giving
  • Researching prospective foundation, government and corporate funders through multiple sources (publications, internet, etc.)
    • Conduct new prospects research, maintain new prospects calendar and database, write LOIs, and coordinate with prospect program managers as necessary
    • Update research files regularly
    • Prepare new material as required by prospective donors
  • Writing grant proposals, reports, and collateral materials
    • Manage, proposals, reports, payment requests and schedules, letters of agreement, work samples, and other necessary attachments
    • Renew and update donor contracts on a timely basis
    • Create specific budgets and funder lists as required by donors; Create program and project budgets
    • Regularly coordinate with the artistic staff.
  • Maintain relationships with a specific portfolio of donors.
  • Management and maintenance of the development deadline calendar
    • Ability to prioritize deadlines and assignments effectively
  • Maintenance of the development database (Patron Manager), hardcopy files, and digital files
  • Coordinate and oversee funder audits and site visits
  • Prepare agendas and reports for board, organization and departmental meetings as needed.
  • Assist with planning and execution of cultivation and special events.
  • Other administrative/departmental duties as assigned..


  • Bachelors' degree; graduate degree preferred.
  • Five (5) years relevant development/fundraising experience with progressively increasing responsibilities; nonprofit arts/culture sector experience a plus.
  • Excellent written verbal, proof-reading, communication, time, and project management skills.
  • Excellent attention to detail and interpersonal skills.
  • Demonstrated ability to meet deadlines and quality expectations, willingness to push limits of existing abilities of the department to meet changing needs;
  • Thorough knowledge of and experience with online fundraising research methods.
  • Highly motivated, pro-active, superb attention to detail, organized, and able to work independently and collaboratively as a member of a team.
  • Ability to work calmly within a high-pressure and fast-paced environment
  • Proficiency with Microsoft Word, Excel; and CRM platforms preferred
  • Genuine interest and appreciation for the performing arts and arts education.
  • Knowledge of the arts/culture funding community preferred.
  • Sense of humor and ability to work calmly and resourcefully within a high-pressure environment and adapt quickly to changing needs

Harlem Stage is an Equal Opportunity Employer offering a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, and a stimulating and collegial work environment.

How to apply

Email resume, cover letter, and two writing samples (maximum 5 pages) with a subject line of "Development Manager of Institutional Giving" to: Only qualified candidates will receive a response. No phone calls, please.


The Gatehouse, 150 Convent Ave., New York, NY, 10031, US


Application deadline
October 17, 2014
Education requirements
Employment type
Full time
Professional level
None specified
Salary details
Competitive Salary
Excellent medical, dental, life, disability and retirement plan coverage.
Job function
Owner's areas of focus