The Jewish Museum
Position Description
December 2012
Title: Institutional Giving Associate
Department: Institutional Giving
Reports to: Senior Manager, Grants and Sponsorships, Institutional Giving
Schedule: Full-time
FSLA Status: Non-exempt
The Institutional Giving Associate provides essential fundraising support to the Department of Institutional Giving, which raises funds for the Museum's exhibitions and programs and which also handles all fundraising from foundations, corporations, and government agencies. Reporting to the Senior Manager of Grants and Sponsorships, the Associate's major responsibilities will be to oversee the corporate membership program; oversee foundation general operating support grants (including proposals, reporting, and stewardship); create and prepare exhibition fundraising presentation materials; manage the department's expense budget; and provide administrative support to the Director of Institutional Giving. The Associate will also be responsible for Raiser's Edge gift entry for the department.
Primary Duties and Responsibilities (80%)
Corporate Membership:
- Manager corporate membership program, including solicitation, reporting, and stewardship of corporate memberships
- Organize and manage 2 corporate membership viewings annually
General Operating Support from Foundations:
- Oversee solicitation of annual support from foundations, including proposal writing, reporting, and stewardship
Exhibitions:
- Draft final reports to exhibition funders
- Develop materials for exhibition fundraising booklets, including:
- Selecting images in consultation with Development and Curatorial staff,
- Scanning images
- Designing booklet in Quark
- Updating materials, as needed, including exhibition dates, images, and budgets
Secondary Duties and Responsibilities (20%)
Database Management and Gift Processing:
- Process all contributions raised by Institutional Giving department checks and enter gifts into Raisers Edge.
- Review monthly gift reports with Finance Department to ensure gifts are properly coded and accounted for.
Administrative
- Manage Institutional Giving departmental expense budget. Process departmental bills and petty cash reimbursements for payment.
- Track expiration and renewal dates of complimentary memberships for restricted donors and mail new and renewed membership cards
- Provide administrative support for the Director of Institutional Giving, including filing, mailings, and photocopying; order supplies for entire department.
Events:
- Arrange small events, including cultivation events and receptions, for Institutional Giving Dept.
- Participate in development-related events, requiring some evening and weekend hours
Qualifications
Minimum B.A./B.S. degree, 3 years relevant experience, preferably in an art museum. Excellent writing skills and interpersonal skills. Must have good judgment and exercise tact and diplomacy with both internal and external contacts. Must be highly organized and work well both independently and under supervision. Proficiency in Microsoft Office suite, Raiser's Edge, Adobe Professional, and Quark. Ability to work occasional evening and weekend hours.
