DEPARTMENT: Business Office
REPORTS TO: Controller
PRIMARY RESPONSIBILITIES/ACTIVITIES:
PRIMARY RESPONSIBILITIES/ACTIVITIES:
- Reconcile daily cash totals from all departments
- Admissions, Visitor's Center, Membership, Development, Registration,
- Process credit card payments and credits from all departments:
- Same as above plus, Net Solutions, Web sales, Business Office
- Prepare weekly manual deposits
- Maintain a bank with suitable/seasonal amount of change for Admissions and Gift Shop
- Organize all back up for cash/check and cc deposits
- Write up all cash receipts – cash/check and credit card
- Post cash receipts to Fundware/Financial Edge
- Post all journal entries to Fundware/Financial Edge
- Bill and follow up Receivable Account
- Staff FedEx/Postage/UPS/Cell Phone/Terrace Cafe, Palm HouseAR, Bounced Checks
- Reconcile Receivable Account Monthly or as needed
- Track Combo Ticket Sales
- Reconcile Consignment Inventory
- Track Sales tax
- Weekend hours during busy season and special events
- Preparing journal entries as needed
- Prepares journal entries for Event Networks, Sterling and Interdepartmental Transfers
- Support and audit preparation - Maintain schedules - Organize data - Audit preparation
- Maintains Office Supplies
- Oversee organization of business office back up and storage at 109 Washington
- Perform any other department or related duties or special projects as directed
QUALIFICATIONS:
- College degree and/or 4-6 years relevant experience.
- General knowledge of accounting and understanding of the general ledger and how they to relate receipts.
- Detail oriented with proven facility in data entry, customer service and problem resolution.
- Ability to work independently and as a team.
- Excellent verbal and written communication skills.
- Working knowledge of MS Word and Excel.
- Should be self-motivated, able to prioritize and plan work activities, and use time efficiently.
