Administrative Assistant

The National Crime Prevention Council (NCPC), home of McGruff the Crime Dog ®, is a national non-profit whose primary mission is to be the nation's leader in helping people keep themselves, their families, and their communities safe from crime. NCPC's strategic plan is centered on four goals: protect children and youth; partner with government and law enforcement to prevent crime; promote crime prevention and personal safety basics; and respond to emerging crime trends. The Training Department has an immediate need for an administrative assistant to assist with several projects.

National Training and Technical Assistance (TTA) – This grant addresses the nationwide gap in education opportunities for new law enforcement officers and crime prevention practitioners, which was a result of local department cuts in training budgets. NCPC provides training for this audience in basic and advanced crime prevention topics.

Project Safe Neighborhoods (PSN) - NCPC partners with the Bureau of Justice Assistance to provide gang and gun violence prevention training and technical assistance to local law enforcement and other justice agencies.

Office for Victims of Crime (OVC) Mortgage Fraud Campaign – This work entails the development of materials and the provision of trainings and policies in the area of mortgage fraud. NCPC works with victim service providers, attorneys, and victim advocates who work with victims of mortgage fraud. The goal is to ensure that this audience has the information and tools they need to successfully lead victims on their road to recovery.

TITLE: Administrative Assistant GRADE: A or B

SUMMARY: The Administrative Assistant I will contribute to the effective day-to-day operations and overall growth of NCPC's Training and Technical Assistance deliverables. This person will provide administrative support and coordinating information, record keeping, filing and computer-based data systems. The incumbent will also respond to public information requests, draft and proofread correspondence, reports and proposals, and manage the workflow, and travel logistics.

ESSENTIAL FUNCTIONS:

1. Receive, screen calls, and respond to email; take message; and respond to (or route to appropriate personnel) public requests for information about the project (or organization).
2. Assist with logistics, participant materials, and follow-up activities for all trainings and conferences.
3. Assist with the planning and execution of webinars.
4. Conduct research and contribute to the development of publications, grants, and locales where the trainings will be held
5. Manage registration of all trainings.
6. Assist web developer with web content for the department's web pages including writing crime prevention blogs.
7. Type and draft general correspondence and materials.
8. Proofread copy for spelling and grammar, making appropriate changes.
9. Make travel arrangements and handle logistics for internal and external meetings; prepare documents and conduct appropriate follow-up activities related to meetings and activities.
10. Organize/orchestrate large mailings.
11. Process invoices and consultant expenses to ensure timely and accurate payments; track and monitor financial and contractual records.
12. Assist project manager in creating a variety of Office Suite 2000 documents (e.g., PowerPoint Presentations, Microsoft Publisher, etc.)

EXPERIENCE & EDUCATION

1) High School diploma or GED. Associate's degree preferred.

2) 12 months of consecutive work experience performing Administrative Assistant duties in busy office, preferably nonprofit.

3) Ability to prioritize work and meet deadlines.

4) Must type 45 WPM. Off-site test required.

5) Must be able to copy-edit and proofread. On-site skills test required.

6) Excellent written and oral communication skills. On-site writing test required.

7) Intermediate knowledge of Office Suite 2000 (Outlook, Word, Access, Excel, Microsoft Publisher and PowerPoint).

8) Must be organized and detail-oriented.

9) Ability to handle multiple projects/tasks.

10) Demonstrated experience in managing data and information flow.

11) Strong interpersonal skills and ability to work with diverse individuals, groups, and as part of a team.