Project Coordinator

Role and Responsibilities

The Project Coordinator manages the implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.

Project Overview

Jacmel-based projects are in shelter since the 2010 earthquake but are evolving to support the changing shelter needs in the town and rural areas. Planned developments in 2013-2014 also include incorporating an urban WASH response, shelter and rural assets Disaster Risk Reduction and cholera response.

Medair

Medair brings life-saving relief and recovery in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair's unwavering commitment continues to bring hope to the world's most vulnerable.

Workplace

Based in Jacmel

Starting Date

April 2013

Initial Contract Details

Full time, min. 18 months

Key Activity Areas

Project Management

• Oversee the overall implementation of the designated project(s) in consultation with the relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.
• Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal(s).
• Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports made to the relevant in-country or HQ managers or to donors.
• Prepare and manage the writing of institutional donor proposals in consultation with other senior field managers and HQ staff, ensuring all donor requirements and deadlines are met.
• Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.

Representation

• Develop relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local / national government officials, donors, UN agencies and other NGOs) and represent Medair at relevant meetings (e.g. state government, sector-coordination and security) to facilitate / ensure cooperation and partnerships.

Financial Management

• Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s), field support staff and Sector Advisers and in accordance with donor guidelines.
• Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.

Staff Management

• Ensure personnel-related issues for project staff are carried out in accordance with Medair guidelines including recruitment, appraisal, objective setting, development and training, disciplinary action, etc.
• Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.
• Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Security Management

• Monitor and review the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies.
• Ensure all staff members working for the designated projects and all visitors receive appropriate briefings and on-going training in security-related topics.
• Oversee and monitor staff adherence to security protocols, including security incident reports.
• Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.
• Train and support relevant staff in security planning, management, implementation and monitoring.

Quality Management

• Ensure project(s) are implemented in line with donor requirements and in accordance with Medair, donor, country and international standards e.g. Sphere and HAP standards, WHO recommendations, etc.

Qualifications

• University degree in a relevant subject such as Management / (Rural) Development Studies / Business Administration/Engineering / Land and Water Management / Health

Languages

• Strong working knowledge of English and French (spoken and written)
• Ability to speak (or willingness to learn) Creole an asset

Experience / Competencies

• 2 years post-qualification experience in a management position, preferably in a relief environment
• Experience managing projects in different sectors, and in design, monitoring of implementation and evaluation of humanitarian / emergency programmes desirable
• Experience of representation at national and local levels desirable; networking and advocacy skills an asset
• Advanced leadership and project management skills; good report and proposal writing skills

Medair Standard Working Requirements for the Field

• Experienced professionals in a relevant field
• Committed Christians
• Commitment to Medair values (faith, hope, accountability, integrity, dignity, compassion)
• Overseas intercultural experience
• Strong working knowledge of English, spoken and written
• Working knowledge of French, spoken and written for French-speaking field programmes
• Single or married (with no children under 18). If married, your spouse must also apply.
• Competent with Office Word, Excel, PowerPoint, and Outlook
• Successful completion of Medair Relief & Recovery Orientation Course (ROC)
• Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts
• Able to live and work with a multicultural team under difficult conditions
• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits

• A salary based upon the grade of the position and the experience of the position-holder
• Full briefing at our Swiss headquarters, as well as an in-country briefing
• Security training for those going to particularly insecure environments
• Accommodation, food, and transportation in-country
• Return flights to and from the country programme (one return flight for every year of service)
• Rest and recuperation (R&R) leave (including travel, accommodation, and food)
• Annual leave; Disability Allowance; Re-entry allowance for those who commit to longer contracts
• Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Working Conditions

• Jacmel is a relatively stable and safe city in the south east of Haiti. Living conditions are good.