Administrative Assistant to Programs

  • New York, NY, US

Please send your cover letter and resume to avac@avac.org with the job title in the subject line.

Job Summary

AVAC is seeking an Administrative Assistant to support a range of activities across various program areas. The Assistant interacts with staff across the organization and is responsible for providing the support necessary to ensure the ongoing efficient and productive operations of the organization at large.

Essential Job Functions

  • Schedules and organizes meetings, conference calls and webinars in coordination with partners, donors and other participants/stakeholders.
  • Prepares and distributes meeting materials in addition to meeting note-taking and report writing, as needed.
  • Develops and maintains shared document sites.
  • Maintains/updates electronic contact information.
  • Proofreads, edits and formats correspondence, reports and other documents.
  • Supports PowerPoint slide development.
  • Supports special projects, as needed.
  • Other duties as assigned.
  • Assists with preparing reimbursement and check requests.

Requirements

  • Bachelor's degree or equivalent experience, and at least three years of administrative or related experience preferred.
  • Strong ability to multi-task, prioritize requests and meet deadlines.
  • Excellent understanding of English grammar rules and usage.
  • Interpersonal skills, able to interact effectively with individuals within and outside the organization.
  • Self-starter, able to work independently and within team environment.
  • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint required; experience with webinar management, Slack, MailChimp, a CRM system and web CMS preferred.
  • Excellent organizational skills, high attention to detail and accuracy.
  • Ability to multi-task, and to work under pressure.
  • Very detail-oriented with strong organizational skills.

AVAC: Global Advocacy for HIV Prevention

Areas of focus:

  • 423 West 127th Street
    New York, NY, US 10027
    See Map

AVAC: Global Advocacy for HIV Prevention

Areas of focus:


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