Clinical Committees Coordinator

Function and Scope:

Assist in coordinating the American College of Cardiology's activities with regard to development of expert consensus documents, competence and training statements, and health policy statements. Responsible for managing the production of documents including: project management, serving as primary staff liaison to document writing committees, and preparation of manuscripts for Board of Trustees approval and publication in scientific journals.

Major Duties and Responsibilities:

• Serve as primary staff liaison for, and manage the activities of ACCF writing committees.
• Prepare correspondence regarding implementation of committee activities; track responses to correspondence and initiate follow-up action where appropriate.
• Work with Director, ACCF Clinical Documents and Associate Director, Clinical Policy and Documents; oversight group Chair; and Writing Committee Chair to finalize the structure of assigned writing committees to ensure appropriate organizational representation and content expertise on writing committees, as well as balance across key areas such as RWI, ethnicity, gender, geographic location, private practice vs. academia, and generalist.
• Prepare schedules and track progress of writing committees to ensure that the project is running on schedule.
• Coordinate logistics of committee meetings and conference calls. For meetings: work with meeting services staff to coordinate meeting location, hotel arrangements, menus, audiovisual needs, etc. For conference calls: poll for and schedule calls, facilitate phone-only and web conferencing.
• Develop agendas, minutes, action items and reports.
• Budget and track expenses for committee activities.
• Provide counsel and support to writing committee chairs regarding ACCF policies and procedures.
• Integrate written materials drafted by multiple authors into consistent style and format; provide online editing assistance; coordinate with research staff on documents to meet the science support required by writing committees; apply document policies, procedures, and methodologies to each writing committee; verify citations and maintain reference databases; proof galleys.
• Collaborate with peer review specialist for each clinical document and assist specialist as needed to complete the peer review process, including invitation process and form collection, drafting the disclosure table, and population of peer review comment table.
• Facilitate the writing committee's resolution of peer review comments and document replies in peer review comment table.
• Facilitate organizational approval of clinical documents, including College approval as well as approval by other societies participating in each document. Track organizational comments at approval phase and the writing committees' responses to comments. Obtain plans for publication/web posting from each participating organization in the document.
• Perform other duties as assigned.

Required Qualifications:

• College degree or equivalent; 2-3 years experience with document management or high-level administration experience.
• Demonstrated experience in managing and organizing multiple projects with minimal supervision.
• Excellent time management skills and ability to work well under strict deadlines and high production requirements.
• Excellent oral, proofreading, spelling and grammar skills as well as attention to detail and accuracy in all written communication.
• Proficiency with advanced MS Word features (i.e., tables and formatting features). Familiarity with reference management software a plus. Ability and willingness to learn new computer software applications as necessary. Accuracy and speed with typing skills is necessary to facilitate timely completion of projects.
• Ability to travel as necessary (1-2 times per year).
• Ability to work overtime as necessary.
• Ability to work as part of a team and support other team members.

Desired Qualifications:

• Background in science or health preferred
• Familiarity with Reference Manager (RefMan)
• Project management experience
• Proofreading or copyediting experience
• Experience conducting literature searches in medical databases

The American College of Cardiology (ACC), a 40,000 member nonprofit medical society, is dedicated to enhancing the lives of cardiovascular patients through continuous quality improvement, patient-centered care, payment innovation and professionalism. The ACC provides professional education and operates national registries for the measurement and improvement of quality care.

ACC offers competitive salaries and excellent benefits, including a generous retirement plan, commuting subsidies, flexible work schedules, and more. For more information, please visit www.cardiosource.org/YourACC

ACC is proud to be an equal opportunity employer. EOE. M/F/D/V