Purchasing Director

JOB TITLE: Director of Purchasing

REPORTS TO: Senior Vice President, CF & AO

DEPARTMENT: Administration

MAJOR FUNCTIONS: The Director of Purchasing will play a key role in the finance organization by providing leadership of purchasing strategy and purchasing operations. This position is responsible for the management of the procurement and purchasing program that includes but is not limited to: sourcing, purchase contract management, negotiations, and procurement strategies for goods and services while ensuring effective purchasing processes and controls are in place. The position will communicate throughout the company on a regular basis to ensure goods and services are being procured that meets or exceeds the needs of the organization.

SPECIFIC DUTIES AND RESPONSIBILITIES:

1. Create and implement procurement and purchasing policies and procedures that include: vendor base management, purchasing cycle (requisitions, purchase orders), developing the appropriate audit and inventory process.
2. Supervise the Purchasing Department staff and ensure that purchasing practices and procedures are being followed within the department and the organization.
3. Negotiate and complete contracts for goods and services utilizing disciplined, established contracting policies and procedures.
4. Select vendors, assess vendor capabilities and develop alternate sources if vendors do not meet standards. Continually evaluate vendor base for consistently delivering high quality goods and services.
5. Collaborate with internal leadership in other functional areas, as it relates to their respective programs, to ensure alignment of activities, objectives and expectations.
6. Build and develop vendor relationships, managing effective partnerships with key suppliers to encourage superior service, provide competitive pricing, and obtain quality products and/or services.
7. Identify and implement process improvements throughout the department to increase efficiency and accuracy and decrease high risk areas.
8. Maintain purchasing documents and assure that they are properly completed with all terms and conditions of purchases being met.
9. Assure department records are maintained and that purchases are followed up or expedited when required.
10. Maintain purchase contracts database. Audit database system for accuracy on a continual basis preventing any vulnerability for fraud or excessive errors.
11. Ensure compliance with federal, state and local requirements.
12. Interface with accounting on audit issues and system management to ensure proper controls are in place and operating as planned.
13. Comply with all organization procedures and policies.
14. Other tasks and project as assigned.

Education Requirements

• Bachelor's degree required

Years of Relevant Experience

• Minimum 10+ years purchasing and management experience required
• Foodservice distribution experience strongly desired
• Experience in the social services industry a plus

Role Requirements

• Deep understanding of supply chain and distribution cost drivers
• Excellent negotiation and verbal and written communication skills
• Strong interpersonal and customer service skills – excellent presentation skills
• Excellent problem resolution skills
• Strong analytical skills
• Self-starter and strategic thinker