BACKGROUND:
The Society of American Foresters (SAF) is the national scientific and educational organization representing the forestry profession in the United States. Founded in 1900 by Gifford Pinchot, it is the largest professional society for foresters in the world. The mission of the Society of American Foresters is to advance the science, education, technology, and practice of forestry; to enhance the competency of its members; to establish professional excellence; and, to use the knowledge, skills, and conservation ethic of the profession to ensure the continued health and use of forest ecosystems and the present and future availability of forest resources to benefit society.
PRIMARY JOB DUTIES AND RESPONSIBILITIES:
This person would help oversee the collective coordination of all event information and resources, and be responsible for account service, sales prospecting and business development for the SAF annual convention. This person must help build and maintain working relationships with internal and external partners, and leverage these relationships to help deliver a profitable experience for all parties.
Exhibitor Assistance
- Work closely with Senior Director of Marketing and Membership to create a seamless coordinated experience for internal and external customers
- Help prospect for potential exhibitors and sponsors
- Assist exhibitors and potential exhibitors with show-related questions via email and phone
- Help make follow up calls to potential exhibitors – answer questions, help them complete contract
- Direct show materials to exhibitors, insure paper work is complete
- Insure that every exhibitor's booth attendees are registered and badge materials are created
- Keep a record/notes of specific requests and details associated with exhibits and sponsorships
- Must be able to work with decorator to facilitate good experience for exhibitor and remain within budget – potentially offering creative solutions
Event Registrar
- Assist potential attendees with registration questions via email or phone
- Input registrations into the system
- Assist with registration reporting
- Prepare name badge mailing
- Prepare badges and tickets for onsite
- Prepare registration materials shipment
- Manage onsite registration including setup, teardown, working with volunteers and staff, assisting with onsite registrations and badge creation
QUALIFICATION REQUIREMENTS:
- Bachelors degree in pubic relations, event management or sales-related field preferred.
- Event planning, sales experience, and /or customer service experience a must.
- Demonstrated, effective skills in writing, organization, oral communications, and interpersonal relations.
- Capacity to work harmoniously with others and to recognize the importance of customer focus.
- Travel to event location is required.
