Praxy is a Metro Richmond, Va. Organization working to reduce violence in the Metro Richmond Area. We envision public events, seminars, classes and individual counseling where clients will learn to embody the habit of giving grace first and in so doing, remove the need for violence. This will in turn work to reduce neighborhood tensions. We are seeking people to volunteer and to serve our board.
The Secretary is responsible for the data of the organization. This is huge. A truth about meetings & organizations is that it isn't the meeting that drives what gets done. It is what is said in the minutes about the meeting that drives decisions and actions.
- The Secretary is responsible for ensuring that accurate and sufficient documentation is retained to meet legal requirements as well as enabling authorized persons to determine when, how and by whom the board's business is conducted.
- The Secretary ensures that necessary reports and filings to state and federal authorities are made in a timely manner.
- The Secretary records minutes of meetings, proposes policies and practices in support of accurate and sufficient documentation.
- The Secretary ensures that proper notification is given of meetings as specified in the bylaws.
- The Secretary maintains a library of material for the board to facilitate its decision making.
Bottom line, the office of the secretary is the institutional memory and story teller. He or she has the power of the words recorded for and about the organization. Except for the president, this is probably the job that I am most impressed with and most interesed in ensuring we get somebody good.
