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Part-time Executive Assistant

Posted by
Whippoorwill Arts
|
Oakland, CA
New
|
Published 25 days ago

Whippoorwill Arts seeks to hire a part-time Executive Assistant (EA). The EA plays a key administrative role providing a high level of administrative support to the Executive Director and Board President. The Executive Assistant must operate with a high degree of autonomy based on a thorough knowledge of Whippoorwill Arts priorities, goals and timelines. It is important that this person is agile and can be flexible working in a newly formed nonprofit.


Description of Duties


  • Scheduling of meetings.
  • Maintaining a cohesive online filing system for the Executive office. 
  • Arranging logistics for special meetings, retreats and events. 
  • Managing projects assigned.  
  • Researching, compiling, analyzing, and summarizing information; provides background information, talking points, reports, and briefing materials as needed. 
  • Shipping packages, thank you gifts, etc. 
  • Checking mail. 
  • Data Entry, Customer Relation database (Pipedrive)
  • Other duties as assigned


What skills and experience are ”must-haves” for this role?  

  • Impeccable administrative and organizational skills – drafting correspondence, managing email, scheduling, etc. 
  • Self-motivation, initiative, persistence, dependability, and ability to work effectively and efficiently with minimal supervision
  • Genuine persistence and resilience, allowing you to overcome setbacks, extract key learnings, and turn them into opportunities for growth
  • Experience and discipline to work in a remote environment.
  • Ability to engage in conflict resolution and a consensus-building process within a diverse and highly collaborative work environment
  • Excellent time management skills, attention to detail, and high level of responsiveness 
  • Ability to give and receive feedback well 
  • Tech savvy with experience using software and internet apps (such as: Zoom, Canva, Google suite, Databases especially Customer Relations Databases and other technological tools) or quick learner.
  • Flexibility and a strong team player
  • Strong interpersonal skills and ability to work well in a team environment
  • Integrity, maturity, credibility, and a demonstrated commitment to the Whippoorwill Arts mission
  • Bay Area resident.




Whippoorwill Arts is an equal opportunity employer. We strongly encourage women, people of color, LGBTQIA+ applicants, disabled, and older workers to apply.

Whippoorwill Arts seeks to hire a part-time Executive Assistant (EA). The EA plays a key administrative role providing a high level of administrative support to the Executive Director and Board President. The Executive Assistant must…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    December 6, 2021
  • Application Deadline
    November 30, 2021
  • Professional Level
    Entry level
Compensation
USD $20 - USD $25
/ hour

Location

Remote
Work must be performed in or near Oakland, CA
Associated Location
Oakland, CA, USA

How to Apply

Please submit a resume that includes 3 references (with contact info) along with a 1-2 page cover letter. Cover letters should describe what motivates you, how you understand and relate to our mission and your experience working in a remote environment. Please apply by emailing manager@whippoorwillarts.com with the subject line “Executive Assistant.” 

Please submit a resume that includes 3 references (with contact info) along with a 1-2 page cover letter. Cover letters should describe what motivates you, how you understand and…

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