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Office Coordinator / Project Coordinator (Irvine, California)

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Published 26 days ago

Be a part of a fun team, a small office, and the opportunity to make a difference in peoples’ lives by working at our healthcare architecture firm! Boulder Associates Architects is a leader in design for healthcare and senior living, providing architecture and interior design services from thriving offices in Irvine, Los Angeles, Boulder, Dallas, Charlotte, San Francisco, Sacramento and Phoenix. 

We are seeking an Office Coordinator / Project Coordinator for our Orange County office. This person will coordinate administrative services and support project teams. We are looking for a service-oriented individual who collaborates, takes initiative, organizes, and enjoys using their creativity to continuously improve office and project operations. Our motto is “do good work; enjoy the journey,” and we mean it! Come join an energetic team that believes in the positive impact of our work and strives to make it fun for ourselves and our clients. 

Key Areas of Responsibility:

Support projects by:

• Assisting with the creation of proposals

• Managing the flow of instruments of service including preparing draft contracts, managing construction phase documents (requests for information, submittals, etc.), managing material 

samples, etc.

• Maintaining materials reference library

• Implementing standardized quality assurance processes 

• Scanning and filing architectural documents

• Assisting with accounting duties and expense report preparation

Support office by:

• Coordinating meetings, events, and travel

• Supporting local and company-wide meetings in the use of conference equipment and/or audio visual equipment

• Ordering office and kitchen supplies

• Distributing incoming mail and preparing outgoing mail and shipments for pickup

• Helping to maintain a tidy and professional environment

• Coordinating with building management about facilities/building issues and parking

• Occasionally driving to submit drawings to the city, run general errands and support off-site meetings

• Assisting with other administrative tasks as needed

• Answering phones and greeting guests

Required Qualifications:

• At least one year of administrative experience

• Must be self-motivated, tenacious, detail-oriented, and be able to work independently

• Ability to use and set-up the inter-office videoconferencing system

• Proficiency in Word, Outlook, Excel and the Google Suite

• Professional written and verbal communication

• Professional appearance

• Ability to manage multiple tasks in a deadline-driven environment

• Reliable, organized and efficient working style

• Friendly, gracious and enthusiastic personality

• Ability to lift 25 lbs.

• Ability to use a multi-line phone system, often handling several calls at once

• Ability to drive and reliable transportation

Preferred Qualifications:

• Experience with architectural administration, especially AIA documents

• Experience with construction administration, especially OSHPD

• Experience with lean or agile processes

• Commitment to promoting equitable, diverse and inclusive business practices

• Professional experience in the A/E industry

• Undergraduate degree

For full consideration, please submit an application, cover letter and resume through our online application at: http://www.boulderassociates.com/firm/careers/


Thank you for your interest in our firm!


Be a part of a fun team, a small office, and the opportunity to make a difference in peoples’ lives by working at our healthcare architecture firm! Boulder Associates Architects is a leader in design for healthcare and senior living, providing…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 4, 2021
  • Application Deadline
    June 3, 2021
  • Professional Level
    Entry level

Location

On-site
Irvine, CA, USA

How to Apply

Please fill out the Boulder Associates application and kindly include a cover letter and resume. Thank you!

Please fill out the Boulder Associates application and kindly include a cover letter and resume. Thank you!

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