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Conference Coordinator

Posted by
GreenBiz Group
|
Oakland, CA
New
|
Published 25 days ago

GreenBiz Group is currently seeking a full-time Conference Coordinator to join the expanding event team as we grow our events. The Conference Coordinator must be able to adjust to rapidly changing circumstances and work collaboratively with a fast-moving team.

Responsibilities for the Conference Coordinator will include but are not limited to:

  • Managing speaker and conference details in Airtable, Google docs, Cvent (event registration system), the GreenBiz.com Content Management System, and Hopin (our online events platform) 
  • Managing the uploading and updating of event sessions, booths and speaker details
  • Managing communications with speakers and creating speaker resources
  • Managing updates to the GreenBiz.com events website and conference apps, both before and after events
  • Working with our conference venues on conference details
  • Managing registration and other programs on-site
  • Working with the sponsorship team to ensure deliverables are being met by the conference team, including obligations related to sponsor dinners, GreenBiz Studio, Sidebar interviews, and more
  • Planning special events, including dinners, receptions, lunches, and after parties
  • Coordinating the development and build-out of the VERGE microgrid
  • Preparing master deck and visuals
  • Developing GreenBiz event sustainability programs
  • Support on special programs, like Summits, VERGE Accelerate, Interconnect and more

Minimum Qualifications:

  • BA or equivalent work experience
  • Strong attention to detail with exceptional time management, organizational and multitasking skills, practicing care in handling sensitive information
  • Strong writing skills with excellent spelling, punctuation and grammar
  • Ability to work independently with minimal guidance, demonstrating initiative, accountability and ownership of assigned tasks
  • Ability to work internally with colleagues within and beyond the conference team, including sales and marketing, and externally with customers and partners outside of GreenBiz
  • Quick thinking, learning, and problem-solving capability
  • Flexibility in a constantly evolving environment
  • Proficiency in MS Office tools including Word and Excel, and generally strong computer skills. Experience with Google Apps (Drive, Sites, etc.) strongly preferred
  • A proven professional or personal commitment to sustainability
  • Knowledge of GreenBiz and familiarity with our website, www.greenbiz.com
  • A dynamic personality, positive and enthusiastic attitude, and a great sense of humor

Location: Oakland, California (temporarily remote)

GreenBiz Group is currently seeking a full-time Conference Coordinator to join the expanding event team as we grow our events. The Conference Coordinator must be able to adjust to rapidly changing circumstances and work…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    November 29, 2021
  • Application Deadline
    November 19, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Benefits

We offer a competitive employee benefits package including:

  • Full health and dental benefits
  • Retirement savings options
  • Generous holiday schedule
  • Discretionary paid vacation time
  • Paid sick time
  • Two paid volunteer days per year
  • Reimbursement for home office expenses
  • Employee stock option plan

We offer a competitive employee benefits package including:

  • Full health and dental benefits
  • Retirement savings options
  • Generous holiday schedule
  • Discretionary paid…

Location

Remote
Work may be performed anywhere in United States
Associated Location
350 Frank H Ogawa Plaza, Oakland, CA 94612, United States

How to Apply

Please be sure to include your most recent resume, cover letter, and any other relevant work experience.

Please be sure to include your most recent resume, cover letter, and any other relevant work experience.

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