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Senior Executive Assistant

Posted by
Purpose
|
New York, NY
New
|
Published 10 days ago

About Purpose

 

Purpose builds and supports movements to advance the fight for an open, just, and habitable world. We use public mobilization and storytelling to help leading organizations, activists, businesses, and philanthropies engaged in this fight, and we create campaigning labs and new initiatives that can shift policies and change public narratives when it matters most.

To do this, Purpose brings together world-class talent from the world of creatives, content development, storytelling, campaigning, grassroots organizing, and political strategy to build new creative campaigning models.

 

Guided by smart strategy and powered by participation, our work reframes issues, engages new audiences, shifts public discourse, and ultimately drives targeted action and creates lasting impact. Join the team that made all this work!

 

About the Role

 

Purpose is seeking a Senior Executive Assistant who will provide daily support to a Purpose executive and manage our Executive Assistant team. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, taking on special projects, and proactively solving problems of all magnitude. Our ideal candidate is extremely detail-oriented and organized, thrives in a fast-paced, deadline-driven environment, and has proven success developing individuals and managing a high performing team. 

 

This full time staff position is based in Purpose’s NYC office in the Flatiron district. Interested candidates should include a cover letter with their application, highlighting their relevant experience and explaining their interest in the role.

 

Responsibilities:

 

Provide timely, efficient administrative support to a Purpose executive. Including, but not limited to: 

  • Manage the executive’s calendar, including heavy and complex scheduling, on a daily, weekly, and monthly basis ensuring alignment with key priorities
  • Correspond proactively with external contacts and internal team members alike to schedule and coordinate meetings and calls 
  • Screen and prioritize incoming internal and external inquiries as necessary
  • Maintain regular daily communication with the executive, ensuring close adherence to changing calendars and priorities
  • Liaise with the broader Purpose team to ensure meetings are effectively staffed, prepared for, and followed up on. This may include preparing briefs, taking notes, and coordinating follow-ups
  • Coordinate onsite and offsite meetings, including catering needs, briefing the Purpose executive, material and room preparations
  • Coordinate domestic and international travel arrangements
  • Track expenses and submit monthly expense reports 
  • Streamline tasks and priorities for the executive
  • Support with special projects as needed

 

Manage the Purpose Executive Assistant team. Including, but not limited to: 

  • Acting as a Professional Development Manager for 3 Executive Assistants, ensuring they receive the feedback and development they need to continue to grow in their role and career
  • Acting as a team leader to 
    • Ensure the Purpose EA team has tight internal communication and works well as a unit to maximize efficiency and improve culture across the organization
    • Align EAs and executives across organizational goals and priorities
    • Create, maintain and evolve transparent systems that better allow the EA team to plan ahead, support leaders, and equip leaders with what they need to do their best work

 

Qualifications:

  • 2-4 years previous experience as an executive or personal assistant to a senior staff member or equivalent relevant experience
  • 1-2 years previous experience as a manager or team leader
  • A keen eye for detail and meticulous organization skills
  • Exceptional written and verbal communication skills
  • Proactive and able to anticipate needs
  • Responds well to new challenges and able to adapt priorities accordingly
  • Remains calm and focused in a fast-paced and deadline-driven environment
  • Proven ability to maintain confidentiality on sensitive company information and high level of integrity
  • Comfortable working with all levels of clients, visitors and employees, including senior executives
  • Able to collaborate effectively across teams and stakeholders
  • Experience with Google Suite, including Gmail and Google Calendar
  • Proficient with Mac systems and software, including Word, Excel, and PowerPoint
  • Flexibility on work hours
  • You are excited to support global teams and work with people from diverse backgrounds
  • You are dedicated to building a diverse, equitable and inclusive work environment
  • Eligible to work in the US

If these are the things that get you up in the morning, we want to hear from you! Please submit your resume and a cover letter that gives us insight into your passion and qualifications for the role.

Purpose is an equal opportunity employer. Purpose takes on some of the biggest challenges in the world, which affect people of different identities and backgrounds in different ways. We believe we are stronger and most effective with a diverse team leading the charge. People of color, LGBTQ individuals and people with disabilities are strongly encouraged to apply.

About Purpose

 

Purpose builds and supports movements to advance the fight for an open, just, and habitable world. We use public mobilization and storytelling to help leading organizations, activists, businesses, and philanthropies engaged…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

On-site
New York, NY, USA

How to Apply

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