The Grants Coordinator reports to the Manager of the JetBlue Crewmember Crisis Fund (JCCF). JCCF is a Crewmember emergency assistance non-profit that provides financial support for eligible JetBlue Crewmembers in need. The JCCF Grants Coordinator facilitates the pre-award planning, organization, and preparation, as well as the post-award administration of various grants assigned to one or more of the JCCF administrative staff. This role interacts with JCCF Board and staff to ensure that grants are in compliance with regulatory, funding and policy requirements. The JCCF Grants Coordinator will provide day-to-day support in the grant application process with empathy and respect, acting with a sense urgency in the operational activities as it relates to grant giving and grantee relations.
- Support JCCF Board activities including grant-making, board meetings, advisory committee engagement, JCCF communications and administrative office operations.
- Works with Manager to maintain library of reference documentation, including such information as JCCF funding requirements and forms, grantee profiles and case management records, reference literature, and other pertinent material with confidentiality.
- Provides advice and guidance to crewmembers on the application of grant funding policies, regulations, and procedures; facilitates and supports the initial outreach and identification of potential grantee on behalf of JCCF, as appropriate.
- Track and support all phases of a project’s life cycle as related to JCCF operations as a non-profit including establishing criteria and charitable industry requirements, understanding the impact to the organization and producing and rolling out the project.
- Maintain inventory of office, fundraising and marketing materials related to JCCF mailings or promotions.
- Other duties as assigned
- Perform thorough interview and review of all requests within allotted time frame, engage in detailed and sensitive conversations with applicants and their management team to ensure comprehension of the applicants’ situation, provide timely follow-up to applicants on the status of request and accurately answer questions to maintain flow necessary to complete requests in a timely manner; make recommendations on grant outcome based on information collected and grant criteria. Process grants to finalization.
- Prepares and compiles all components of each grant submission, ensuring that the application is formatted, packaged, and submitted in accordance with JCCF granting requirements.
- Updates and maintains grant-making database and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
- Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and JCCF requirements are being followed; handles administrative problems and/or allocation of grant level changes occurring during the awarded granting period.
- Other duties as assigned
Minimum Experience and Qualifications:
- High School Diploma or General Education Diploma (GED)
- Two (2) years related work experience and a strong interest in providing high quality administrative support to a professional team
- Skilled user of MS Office (Word, Excel, Outlook, PowerPoint, Access)
- Experienced and comfortable working with numbers and in databases
- Impeccable attention to detail and strong document management skills
- Ability to work well independently and with a team
- Excellent time management skills, aptitude for proper task prioritization, and a results-oriented work process
- Ability to handle sensitive matters with discretion
- Ability to analyze and interpret data to prepare simplified dashboards or reports.
- Ability to work in a fast-paced/multi-tasked and deadline-oriented environment.
- Capability to communicate to a wide variety of stakeholder and audiences.
- Confidentiality and critical thinking skills.
- Knowledge of non-profit industry.
- Work well under pressure with ability to maintain composure in crisis situations.
- Available to work part-time 25 hours a week
- Must pass a ten (10) year background check and pre-employment drug test
- Must be legally eligible to work in the country in which the position is located
- Bachelor’s Degree
- General knowledge of federal, state and/or community funding sources and mechanisms.
- Knowledge of Blackbaud grant-making or GIFTS online (or similar), Microsoft Office including Outlook, PowerPoint and Excel, and Raiser’s Edge or fundraising software (or similar)
- Database management skills with preference in grants management.
- Regular attendance and punctuality
- Potential need to work flexible hours and be available to respond on short-notice
- Well-groomed and able to maintain a professional appearance
- When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of the aircraft
- Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion and Fun
- Promote JetBlue’s #1 value of safety as a Safety Ambassador, supporting JetBlue’s Safety Management System (SMS) components, Safety Policy and behavioral standards
- Identify safety and/or security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
- Computer and other office equipment
- Traditional office environment
- Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)