Project Assistant

THE OPPORTUNITY

Located in Gambrills, MD, FirstPic, Inc. is a dynamic consulting firm that offers a wide range of project management consulting services for youth serving non-profits throughout the country, such as Boys & Girls Clubs, Sea Research Foundation, Cal Ripken Sr. Foundation and many

others. Our work is highly focused on working with organizations that serve youth from a variety of backgrounds including Native youth and youth residing in communities of high need throughout the country. FirstPic, Inc. seeks a full-time energetic candidate to assist in program administration for a variety of projects with a focus on communicating with clients, tracking and reviewing

client reports, and ensuring timely completion of grant requirements. This position is a fantastic opportunity for an individual interested in gaining broad exposure to youth development program consulting, working with youth program providers, and gaining experience in managing federal funding. 

REQUIRED SKILLS

• The successful applicant will possess excellent communication skills (writing, editing and speaking); be detail oriented; have a passion for stretching yourself and sticking with a project through completion; and ability to manage multiple priorities in a dynamic, fast-paced work environment.

• Take initiative and maintain a team-orientated approach to work

• Demonstrate a high degree of flexibility and adaptability

• Display enthusiasm and commitment, maintain a positive "can-do" attitude

• Have the ability to complete a variety of assignments across multiple projects that require effective coordination and collaboration with other team members.

• Must be able to work with minimal supervision and manage multiple tasks simultaneously. 

• Must be able to work well with all levels of internal management and staff, as well as outside clients and vendors.

• Strong math skills and attention to detail are necessary.

RESPONSIBILITIES INCLUDE:

• Reviewing financial reimbursement requests for completeness, allowable costs and appropriate documentation.

• Tracking financial reimbursements of subgrantees.

• Conduct outreach and phone calls to local sites to ensure timely submission of financial reimbursements.

• Communicating deadlines for financial reimbursements to subgrantees.

• Participating in trainings for finance staff at subgrantee agencies.

• Providing technical assistance by phone and email for financial staff at subgrantee agencies.

• Review program reports submitted by subgrantees.

• Draft program reports and newsletter articles.

• Assisting in other project related work as requested.

• Provide general administrative support to project team.

• Take notes during conference calls and meetings and writing summary documents.