Bookkeeper & Financial Specialist

Work must be performed anywhere in United States
Published 28 days ago

Details at a Glance

Job Type
Full Time
USD $75,000 - $85,000 / year


Bookkeeper & Financial Specialist

Start Date: June 15, 2024 (or sooner, flexible) 

Status: Full-time; exempt 

Compensation: $75,000 - $85,000, commensurate with experience

Benefits: Generous PTO package; 13 paid holidays annually; bonus policy; monthly health and wellness stipend; employer-matched retirement option.

Location: Fully remote. Kelley NPC is headquartered in Portland, OR. Candidates based in the Pacific Northwest or Mountain time zone are preferred. We encourage candidates to apply who reside in a rural area of Oregon.

About the Organization

Kelley Nonprofit Consulting (Kelley NPC) works with the philanthropic sector, community-based nonprofits, jurisdictions, public agencies, municipal funding programs, sovereign tribal nations, and statewide and regional nonprofits to help them dream and achieve their big, bold visions.

Since 2006, Kelley NPC has worked alongside clients to tackle tough obstacles, realize new opportunities, and together build stronger organizations. Taking a servant leadership style approach, Kelley NPC’s team of seventeen, based throughout the state, is happiest working behind the scenes ensuring the spotlight is on the work of Kelley NPC’s 30+ ongoing clients and the communities they serve.

From helping nonprofits grow, diversify and manage earned and unearned revenue, to launching creative nonprofit partnerships to bring federal and state resources to Oregon’s rural communities; and from helping larger philanthropic clients implement new strategic funding opportunities, to providing much-needed capacity as smaller family foundations explore a new approach or field; Kelley NPC serves as an amplifier and translator of sorts – helping resource providers and resource seekers align their efforts for the greatest good.

A COBID-Certified Women’s Business Enterprise, Kelley NPC's diverse team works with many culturally specific organizations, and those based in rural areas of the Pacific West. Most of Kelley NPC's services are also available in Spanish. Kelley NPC upholds values of equity and justice as a non-negotiable part of the organization and its work. The missions of Kelley NPC’s clients are also diverse and range from mental health to performing arts, and from workforce development to youth mentoring, and almost everything in between (economic development, environmental, animal welfare, civil liberties, and more).

Currently, about half of our team is located in rural areas and half in metro areas, bringing a diversity of culture and experience to our team. Where proximity makes it possible, our employees have the autonomy and are encouraged to arrange coworking and social events. At this time, Kelley NPC does not sponsor visas or hire outside of the United States.  

Position Summary

Our work team continues to grow! Kelley NPC seeks a full-time Bookkeeper and Financial Specialist to join its growing company. We are a hard-working team with a fun but fast-paced and often heavy - but extremely rewarding - workload. The successful candidate will bring excellent bookkeeping and financial management skills, paired with an ability to manage multiple projects and deadlines concurrently. 

For this new role at Kelley NPC, we’re seeking an experienced financial professional to support our team in both establishing and maintaining a variety of internal financial procedures and controls, from invoicing to reporting to budgeting to forecasting and more. The ideal candidate will have experience as a bookkeeper, preferably in at least a mid-level role. As a strong communicator and skilled financial professional, and along with regular bookkeeping duties, this person will streamline our budgeting, payroll, forecasting and financial reporting processes. They will also produce thorough financial status reports for the Owner to help improve our operational efficiency and support our continued growth.

While this position will report to Kelley NPC’s Owner, the Financial Specialist will be expected to work independently and remotely a majority of the time while maintaining availability and responsiveness during regular business hours (9am to 5pm PT). This position does not include any oversight or management of other team members.

Essential Duties

Please note that, on average, this position’s duties will be approximately 80% internal and 20% external (i.e. providing services as needed to Kelley NPC’s clients).

General Bookkeeping & Invoicing (70%)

• Record, manage, and enter day to day finances, including expenses and transactions, for Kelley NPC.

• Develop and maintain a system for sending out invoices to each of Kelley NPC’s clients and accounts timely and monthly, or at a frequency dictated by the contract.

• Track all invoices sent out, and follow-up on payments as needed.

• Maintain a record and understanding of financial and/or hourly Not-to-Exceeds for Kelley NPC contracts and develop mechanisms for monitoring these caps on a monthly and annual basis.

• Plan for and ensure positive cash flow for the organization to meet anticipated expenses.

• Organize Kelley NPC’s expenses and make necessary deposits or payments.

• Organize a variety of financial data so they may be regularly reported and acted upon for a variety of uses (forecasting, budgeting, compensation, and more).

• Streamline individual bookkeeping and other financial and time management systems according to Kelley NPC’s needs.

• Run payroll for the team twice per month, including adding team reimbursement costs as needed.

• Protect operations by keeping financial information and plans confidential.

• Support the Owner in gathering and completing required financial information to submit taxes and tax-related documents annually.

• Other tasks as assigned.

Other Financial Duties (30%)

• Help guide financial decisions by establishing, monitoring, and enforcing policies and procedures in partnership with the Owner.

• Serve as the main contact for multiple types of providers to obtain required insurance coverage for various public contracts.

• Prepare budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.

• Provide status of Kelley NPC’s financial condition by collecting, interpreting, and reporting financial data.

• Prepare special reports by collecting, analyzing, and summarizing information and trends.

• Complete state registrations as needed for states in which employees reside including filing employment reports, workers’ comp reports, and other relevant requirements and tasks.

• Proactively ensure compliance with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, filing financial reports, and more.

• Support Kelley NPC in achieving budgeting goals with proper scheduling, analysis, and corrective actions as needed.


Required Qualifications

• 3-5 years of bookkeeping experience

• Experience working with budgets in excess of one million dollars.

• Solid understanding of how financials work within the larger organizational health and structure (programmatic, operational and fund development). 

• Experience with QuickBooks (Online), Google Suite apps, Microsoft Office apps

• Ability to organize and prioritize multiple complex projects.

• Superb written and verbal communication skills.

• Excellent people skills – warmth, empathy and a desire to genuinely help our under-resourced nonprofits. 

• Ability to identify and use resources creatively and proactively.

• Ability to use time efficiently and purposefully. 

• Excellent computer and technological skills - tech literate in a variety of platforms. 

• Ability to work a flexible schedule that will include some evenings and weekends during the occasional heavy deadline time period. 

• Ability to attend meetings in and around Oregon (statewide) and SW Washington as needed.

Preferred Qualifications

• Experience working with entities that operate under a consulting model through which they have multiple clients that are regularly invoiced.

• Experience with project management and collaboration software.

• A degree or certificate in accounting or finance.

The ideal candidate will have: 

• A willingness to learn.

• A genuine kindness.

• A humble understanding that our work is behind the scenes to elevate nonprofits and resource providers; the spotlight is on them, not us.

• An appreciation for nuance.

• The ability to remain accountable, honest, and transparent.

• A respect for the hard work of nonprofits.

• A dedication to maintaining Kelley NPC’s high standards.

We encourage bilingual and/or persons residing in rural areas to apply!

Commitment to Diversity

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Kelley NPC recognizes that a team of diverse staff and contractors is an integral and welcome part of a successful and ethical business. We hire employees and work with contractors regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, contractors, peer agencies, resource providers and partners.

So, what are we actually doing about it? For our hiring, we have removed all higher education requirements and, as always, are valuing work experience and skills; asking for candidates to apply using initials only so our first screening is unbiased; and proactively marketing the position through culturally specific partners and via community-based publications.

Thank you for your interest!

To apply: 

Please complete the application at the link below. Use your first name initial and last name initial only (do not include full name). Please also submit:

• A resume or equivalent that details work, volunteer, and community work history (saved as a PDF).

• A cover letter (saved as a PDF).

Access the form through this link:

Applications will be reviewed on a rolling first come, first served basis. Qualified candidates are encouraged to apply immediately.

Only candidates who apply using the link above will be considered.

Bookkeeper & Financial Specialist

Start Date: June 15, 2024 (or sooner, flexible) 

Status: Full-time; exempt 

Compensation: $75,000 - $85,000, commensurate with experience

Benefits: Generous PTO package; 13 paid holidays annually; bonus policy…


Work must be performed anywhere in United States
Associated Location
Portland, OR, USA

How to Apply

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