Program Associate

Job Type

Full Time




United States


Fiscal Management Associates, LLC. (FMA) is seeking full-time Program Associates to be based in one of our growing offices in New York, Oakland, and Chicago. The Program Associate will provide administrative support to the growing Consulting and Advisory Services team and provide logistical support for the team’s client-training activities. 

About FMA

FMA is a growth-oriented management consulting firm dedicated to building the capacity of the nonprofit sector. FMA provides nonprofits, foundations, and social enterprises with financial and operations management expertise, guidance and tools. We partner with our clients to help them attain operational excellence, ensure financial sustainability and efficiently achieve their desired impact. Our consulting and training services have consistently earned recognition for their pragmatism and relevance.

FMA is made up of diverse teams, coming from a wide range of cultural and economic backgrounds and representing a spectrum of race, age, ethnicity, and sexual orientation. A Latina-founded and led organization, FMA draws upon its staff to deliver services that are sensitive to the needs and values of both nonprofit and funding organizations. Our collaborative approach includes client input and involvement at each stage of an engagement, and at the core of every project we deliver is our commitment to developing strong and trusting relationships between funders and their grantees.

The Consulting and Advisory Services team at FMA serves a portfolio of nonprofit and foundation clients to help them develop high-quality financial management and operational practices. Our team works with leaders who are fighting against racial and gender inequalities, building the skills and confidence of youth, using art for civic engagement, working toward policy change for the environment, and providing fundamental services to those who need it most, to name a few. Additionally, the Consulting and Advisory Services team provides support for FMA’s growing and evolving practice through new product development, training initiatives, and knowledge management.

The FMA environment is progressive and continually nurtured by staff members’ personal creativity, interests and ideas. We are dedicated to making the world a better place through both teamwork and independent thought and action. We are 100% dedicated to helping nonprofits succeed at changing the world.

Program Associates are instrumental in coordinating various aspects of FMA’s external training services, assisting with technical support associated with trainings and other operational and administrative duties to enhance the services provided to our clients.

The ideal candidate not only carries the skills the job calls for, but also the commitment to help nonprofits change the world for the better. This is a great position for someone seeking experience in the nonprofit sector and to work in achievement of purpose.

Key Responsibilities

Team Duties

  • Maintain and manage client set-up within our internal software systems
  • Support monthly billing and team expense reporting
  • Coordinate meetings with FMA staff and clients
  • Actively participate in team meetings, planning sessions, retreat planning, and professional development opportunities
  • Other team and firm-wide activities, as needed

FMA Training Services

  • Coordinate and participate in internal planning and debriefing sessions for training events
  • Communicate with funders and clients regarding training needs and event details
  • Set-up event registration and track attendance
  • Oversee logistics to ensure the seamless execution of training events: vet training sites, order and maintain supplies, prepare materials, coordinate mailings, and manage room set up and technology
  • Manage and troubleshoot technology platforms for in-person and online trainings
  • Update customized web pages for clients participating in cohort training series
  • Prepare and summarize training evaluation data
  • Introduce ideas to increase organizational efficiencies and improved communication with clients


  • Associate’s degree or at least 2 years of relevant administrative experience
  • Highly organized and detail-oriented
  • Excellent project management skills
  • Excellent written and oral communication skills
  • Strong interpersonal skills and proven ability to work with diverse stakeholders
  • Strong critical thinking and problem solving abilities
  • Demonstrated interest in the nonprofit sector
  • Proficiency in Microsoft Word, PowerPoint and Excel (can become more proficient on the job)

FMA’s employees are encouraged and supported as they develop a broad range of skills through customized professional development and ongoing mentoring. We offer career enhancing work, competitive compensation, full benefits, and work-life balance. This is truly a great place to work.

FMA is proud to be an Equal Opportunity Employer. FMA will consider the employment of qualified applicants in accordance with the Fair Chance Ordinance in the San Francisco Administrative Code (Chapter 12T).

Professional Level

None specified

Minimum Education Required

No requirement