Grant Manager - Federal Experience Required

Grant Manager - Federal Experience Required

Start Date: Oct 1, 2024 or sooner (flexible)

Status: Full-time; exempt

Compensation: $70,000 - $80,000, commensurate with experience

Benefits: Generous PTO package; 13 paid holidays annually; bonus policy; monthly health and wellness stipend; employer-matched retirement option.

Location: Fully remote. Kelley NPC is headquartered in SE Portland, OR. Candidates MUST be based in the Pacific Northwest or Mountain time zone and be familiar with the philanthropic landscape of the Pacific West. We encourage candidates to apply who reside in a rural area of Oregon or Washington state.

This position has opportunities for very fast-paced growth with the right candidate. Bilingual candidates are encouraged to apply.

About the Organization

Kelley Nonprofit Consulting (Kelley NPC) works with public and private grantmaking foundations, philanthropic organizations, public agencies, community nonprofits, municipal funding programs, sovereign Tribal entities, statewide and regional nonprofits, and more to help them dream and achieve their big, bold visions.

Since 2006, Kelley NPC has worked alongside clients to tackle tough obstacles, realize new opportunities, and together build stronger organizations. Taking a servant leadership style approach, Kelley NPC’s team of 20, based in diverse rural and urban communities throughout the state, is happiest working behind the scenes ensuring the spotlight is on the work of Kelley NPC’s clients and the communities they serve.

From helping nonprofits grow, diversify and manage earned and unearned revenue, to launching creative nonprofit partnerships to bring federal and state resources to Oregon’s rural communities; and from helping larger philanthropic clients implement new strategic funding opportunities, to providing much-needed capacity as smaller family foundations explore a new approach or field; Kelley NPC serves as an amplifier and translator of sorts – helping resource providers and resource seekers align their efforts for the greatest good.

A COBID-Certified Women’s Business Enterprise, Kelley NPC works with many culturally specific organizations and upholds values of equity and justice as a non-negotiable part of the organization and its work. The missions of Kelley NPC’s clients are also diverse and range from mental health to performing arts, and from workforce development to youth mentoring, and almost everything else: economic development, environmental stewardship, civil liberties, disaster response and recovery, community safety and more.

We have a team that is diverse in many ways: race, ethnicity, geographic location, sexual orientation and gender identity, mental health, disability and varied and vast lived experiences. Currently, about half of our team is located in rural areas and half in metro areas; we also have several bi- or multi-lingual team members. Where proximity makes it possible, Kelley NPC hosts at least quarterly in-person coworking and social events. We also host all-team virtual events and meetings at least monthly. This is in addition to our regular, ongoing coordination and collaboration for client work. At this time, Kelley NPC does not have the capacity to sponsor visas or hire outside of the United States.

Position Summary

Our work team continues to grow! Kelley NPC seeks a full-time Grant Manager to join its growing company. We are a hard-working team with a fun but fast-paced and often heavy - but extremely rewarding - workload. The successful candidate will bring excellent and dynamic writing skills, fundraising experience, and an ability to manage multiple complex projects and deadlines concurrently. Grant writing will be an integral part of this position, and an ideal candidate will be able to jump into grants with limited or no training.

Additionally, this person will offer direct experience with broad nonprofit fund development activities and an eagerness to develop and deliver innovative strategies that further Kelley NPC’s work. This position will oversee and coordinate the compliance, evaluation, and reporting of programs, projects, and initiatives funded by grants for a variety of our nonprofit clients. As such, a successful candidate will have familiarity with grant funding policies and procedures and a thorough understanding of regulations at the local, state and federal levels.

At Kelley NPC, a Grant Manager is responsible for a portfolio of 2-5 clients whose work the Grant Manager leads, typically with support as needed from the owner and other team members. As Grant Manager, you will, for clients in your portfolio: maintain a calendar of funding deadlines of all types (sponsor, foundation grant, contract, federal grant, etc.); work in tandem with the client to outline a funding strategy; spearhead the writing, editing, and submission of all funding requests; manage funding reports and best practices for funder stewardship; work alongside clients to support other fund development needs as identified (support for individual giving campaigns, identifying and vetting new sources of support); and work with other Kelley NPC team members to offer other supports such as impact measurement, messaging and communications, board development and more as needed to portfolio clients.

While this position will report to Kelley NPC's Owner and Chief Operating Officer, the Grant Manager will be expected to work independently and remotely most of the time while maintaining availability and responsiveness during regular business hours (9am to 5pm).

For a go-getter, scrappy and proactive person dedicated to high-quality work, this position offers an opportunity for swift and intensive professional growth and additional training regarding fund development strategies, contract and grants management (both grantmaking and grant seeking), strategic planning, impact evaluation, capacity building for nonprofits, and other services and specialties.

We take care of our clients, we take care of our team, and together we set the standard for consultant work.

Essential Duties

Fundraising, Compliance and Evaluation Support for Clients (65%)

• In partnership with the owner and other staff, provide direct client support to several nonprofits. This includes, but is not limited to: communicating identified funding opportunities; managing timelines for grants, contract and sponsorship requests; and developing and submitting all aspects of funding requests (research, writing, editing, submitting, managing award, and more).
• Develop materials such as corporate sponsorship packets, program one-pagers, social media guides or other items to strengthen our clients’ fund development efforts.
• Manage the evaluation of programs funded by grants, monitor for compliance, ensure regular and accurate reporting.
• Assist clients in understanding and interpreting grant parameters and actions necessary for initial eligibility and continued compliance.
• Attend meetings with clients and occasional client-based events as needed.
• As requested, represent clients at funding information sessions organized by government entities, corporate sponsors, and foundation funders.
• Research and vet new funding opportunities for a diverse portfolio of nonprofits.
• Conduct research to be used in a variety of supportive and persuasive ways.
• Review clients for eligibility for grants at local, state and federal levels.

Capacity Building for Clients (25%)

• In partnership with the owner and other Kelley NPC team members, develop custom evaluation and outcome measurement tools for clients based on best practices and if and as needed.
• Support the owner and other team members with a variety of tasks related to client capacity building efforts such as visioning and strategic planning, new program planning, board development, and strengthening internal fund development processes and practices.

Internal Administrative Duties (10%)

• Update client fund management logs (tracks grants, contracts, corporate giving and more).
• Edit an array of documents for errors in typing, spelling, syntax and form.
• Organize and update Kelley NPC’s client and funder files.
• Schedule meetings; attend various information gathering webinars, trainings and more related to specific resources.
• Data entry and recordkeeping tasks (this will vary depending on the project and the client).
• Provide general administrative support for Account Directors and leadership as needed and assigned.
• Attend professional development opportunities and trainings as necessary.

Please note the above lists are not exhaustive.

Qualifications

Required Qualifications

• A passion for supporting a diversity of nonprofit missions.
• At least 5-10 years of fund development experience.
• Experience applying for and/or managing federal grants for nonprofit organizations.
• Successful grant writing experience.
• Familiarity with many of Oregon’s philanthropic organizations.
• Knowledge of nonprofit impact evaluation tools and concepts.
• Ability to organize and prioritize multiple complex projects.
• Superb written and verbal communication skills (writing samples will be requested as part of the interview process).
• Excellent persuasive writing skills.
• Excellent people skills – warmth, empathy and a desire to genuinely help our under-resourced nonprofits.
• Ability to identify and use resources creatively and proactively.
• Ability to use time efficiently and purposefully.
• Proficient in Microsoft Office, Adobe Acrobat, etc.
• Excellent computer and technological skills - tech literate in a variety of platforms.
• Ability to work a flexible schedule that will include some evenings and weekends during the occasional heavy deadline time period.
• Ability to attend meetings in and around Oregon (statewide) and SW Washington as needed.

Preferred Qualifications

• Resident of a rural Oregon community.
• Experience with community-based and entrepreneur-based economic development.
• Experience working with culturally-specific organizations.
• Experience with project management and collaboration software.

The ideal candidate will have:

• A willingness to learn.
• A genuine kindness.
• A deep understanding of intersectionality and historical and current inequities.
• A humble understanding that our work is behind the scenes to elevate nonprofits and resource providers; the spotlight is on them, not us.
• An appreciation for nuance.
• The ability to remain accountable, honest, and transparent.
• A respect for the hard work of nonprofits.
• A dedication to maintaining Kelley NPC’s high standards.

We encourage bilingual and/or persons residing in rural areas to apply!

Commitment to Diversity

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Kelley NPC recognizes that a team of diverse staff and contractors is an integral and welcome part of a successful and ethical business. We hire employees and work with contractors regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, contractors, peer agencies, resource providers and partners.

Thank you for your interest!

To apply:

Please complete the application at the link below. Please also submit:

• A resume or equivalent that details work, volunteer, and community work history (saved as a PDF).
• A cover letter (saved as a PDF).
• (optional) Work samples including writing samples, past grant applications, or anything else you would like to share.

Access the form through this link: https://podio.com/webforms/29784776/2467312

Applications will be reviewed on a rolling first come, first served basis. Qualified candidates are encouraged to apply without delay.

Only candidates who apply using the link above will be considered.