Executive Assistant/Office Manager


Job Type

Full Time

Salary

Minimum: $80,000.00
Maximum: $87,000.00
Details: commensurate with experience.

Published:

04/06/2018

Start Date:

06/01/2018

Application Deadline:

04/23/2018

Address

1714 Stockton Street
Suite 400
San Francisco
California
94133
United States

Description

Hirsch & Associates seeks to hire an Executive Assistant/Office Manager. Reporting to the Manager, Grants and Administration, the Executive Assistant/Office Manager is a critical member of the team who ensures seamless workflow in a busy and growing firm. The Executive Assistant must be creative and enjoy working within a small entrepreneurial environment that is mission driven, results driven and community oriented. The ideal individual is comfortable wearing many hats and must be flexible, adaptable and exercise good judgement. This position provides direct support to the CEO to elevate efficiency through outstanding time management. This person is also responsible for providing exceptional office management that reflects our firm’s commitment to hospitality and client services.


We are committed to building our firm’s cultural diversity to address the complex issues facing our communities and welcome applicants from diverse backgrounds.


Executive Assistant/Office Manager Responsibilities:

  • Manage and organize highly complex and demanding calendars of executives
  • Represent executives with excellent and poised communication to both external partners and internal staff
  • Anticipate, identify and address the needs of executives and proactively seek appropriate resources to support them
  • Edit and complete drafts for written communication to external partners
  • Screen and route phone calls and emails with the utmost professionalism
  • Handle confidential and/or sensitive matters with discretion and tact
  • Assist operations and finance teams with special projects as needed
  • Proactive office management by anticipating technical and logistical needs of a growing office
  • Light accounting duties including payment processing, deposits, and credit card reconciliation
  • Office supplies management, including developing budget
  • Vendor management and periodic review of vendor relationships
  • Facilities management including liaising with landlord, and maintaining office space and equipment
  • Create and improve office processes and protocols to ensure office runs smoothly and effectively


Qualifications:

  • Genuine passion for providing outstanding hospitality and service
  • Forward looking thinker who actively seeks opportunities and proposes solutions
  • Exceptional Microsoft Outlook or similar scheduling software skills
  • Proficient in other Microsoft Office programs, experience with databases a plus
  • Exceptional task and time management
  • Comfortable working under pressure at times and accommodating last minute changes and deadlines
  • Strong listening skills, interpersonal skills, relationship management
  • Expert level communication skills, both written and oral  
  • Skilled management of priorities, information and projects
  • Resourceful and solutions-oriented
  • Attention to detail
  • Self-starter and self-manager


Education & Experience Requirements:

  • Bachelor’s degree required
  • 3-5 years executive assistant experience
  • Consulting firm or law firm experience ideal

Benefits

Health benefits; paid time off; employer IRA contribution after six months of employment

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

hr@hirschassoc.com

http://www.hirschassoc.com

Application Instructions:

Please email the following materials to Justa Mui at hr@hirschassoc.com with “Executive Assistant/Office Manager” in the subject line:

  • Resume and cover letter highlighting your relevant experience
  • List of three references

Application deadline is April 23, 2018. Please do not call Hirsch & Associates. Applicants will be contacted directly to schedule an interview.

Hirsch & Associates is an equal opportunity employer. We respect, honor, and celebrate the unique talents and perspectives that each member of our team contributes to our work.


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