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Executive Assistant

Posted by
Aperio Philanthropy
|
Brooklyn, NY
New
|
Published 7 days ago

About Us:

Aperio Philanthropy is a fundraising consulting firm that partners with nonprofits to realize their fundraising potential. We provide hands-on support that generates sustainable revenue growth and enables organizations to thrive.

Aperio was created for fundraisers by fundraisers. Every member of our team has successfully raised funds at leading nonprofits nationwide. With on-the-ground experience, we understand that the barrier to growth is rarely knowing what to do but rather how to get it done among competing priorities.

To simplify the path to growth, we’ve distilled proven approaches into a clear roadmap that anynonprofit can follow. Our services accelerate progress along that roadmap—unlocking new revenue at every step. We’re savvy strategists, but more importantly, we go beyond great ideas and work alongside fundraising teams to implement them.

The result is new, sustainable revenue for the missions that are changing our world.

About Our Team:

Every member of our team was drawn to Aperio by a craving to see nonprofits thrive—to escape the toxic ‘survival mode’ that holds back so many important missions and harms clients, staff, volunteers, and donors alike. We believe that nonprofits are vital to our society—that to create thriving communities, we need thriving nonprofits.

We believe that for any community, organization, or company to thrive, every individual in the community must have the space, resources, and support to thrive. For that reason, we work intentionally every day to create an environment with ample space for creativity, exploration, professional growth, and personal expression. We actively invest in anti-racism and anti-discrimination in our own company and our sector.

Our culture is relentlessly professional and rigorous, but simultaneously open and warm. We are collaborative, give each other honest feedback, and don’t micromanage each other. We engage each other, our clients, and our community members as people first, ensuring that we are supporting each other’s whole selves, not just the work at hand.

We value the combined power of:

  • Results-orientation
  • Creativity
  • Simplification
  • Authenticity

We believe that with a clear goal, a fresh set of eyes, a little bit of organization, and an infusion of confidence, every organization can be propelled to a new level of impact

About You:

You are inspired by what you’ve just read and driven to contribute what you’ve learned from on-the-ground fundraising to our vision of seeing nonprofits thrive. You believe that fundraising changes the lives of all involved—those served by the mission, the donors who fuel the work, and volunteers and staff.

You are adept at understanding people’s personal needs and motivations and uncovering alignment with your own objectives. You create win-win partnerships that leave people more confident and more capable of impact. You are ambitious on behalf of important causes, with a genuine desire to change the world.

You are authentic in your interactions with others. You build trust easily, communicate clearly, listen actively, ask good questions, and inspire loyalty. You maintain the highest standards of integrity at every step of the way.

About the role

The Executive Assistant is responsible for providing comprehensive, proactive support to Aperio’sChief Executive Officer (CEO). As the day-to-day partner of the CEO, the Executive Assistant maintains extensive working knowledge of Aperio’s vision, strategic plan, operational priorities, clients, and business development and enables the CEO to fulfill their role in leading the company to success in these areas. The Executive Assistance combines organizational excellence with a flexible, creativeapproach to provide support that is as forward-looking as it is thorough. The Executive Assistant collaborates extensively with the senior team to ensure that their needs for CEO partnership, input, and guidance are met and that the CEO’s time is invested to highest and best use. 

Direct support for CEO (70%)

  • Maintains a working knowledge of the roles, priorities, and work style of the CEO  
  • Works with the CEO to define support needs and create solutions 
  • Proactively identifies and fulfills support needs 
  • Serves as a point person for requests of the CEO, helping to organize and prioritize incoming questions, approval requests, input needs, and action items 
  • Provides frequent reminders regarding next steps on clients, business development, management, and other tasks in the format that the CEO prefers 
  • Maintains a working knowledge of upcoming deliverables and projects that require CEO time; supports the CEO in planning ahead and fulfilling their responsibilities 
  • Support the CEO in optimizing their calendar, achieving objectives for managing time and protecting space to focus on priorities 
  • Schedules meetings with internal and external stakeholders—including clients, clients’ donors, prospective clients, and other key relationships—in a quick, friendly, and flexible manner 
  • Facilitates and coordinates meetings including location, catering, and audio/video requirements 
  • Prepares and/or sources meeting agendas and prep materials, as needed 
  • Ensures that the CEO is provided with timely, accurate information and documentation for meetings and presentations 
  • Enters information into Aperio’s CRM, including contact information, meeting notes, and next steps related to business development relationships 
  • Prepares communications, emails, letters, and memoranda, as needed 
  • Arranges travel plans 
  • Completes and submits expense reports  

Strategic project support (30%)

  • Collaborate with members of Aperio’s senior team to advance strategic projects that support the growth of the business 
  • Assists with the development and preparation of presentations and reports, including content for presentations, speeches, and internal and external meetings 
  • Researches, analyzes, prioritizes, and follows up on current issues, including those of a sensitive or confidential nature 
  • Serves as the primary point of contact for internal and external constituencies on a variety of matters 
  • Undertake special projects as assigned 
  • Perform other related duties as assigned 

Qualifications

  • 3+ years of work experience, including at least 1 year of executive-level administrative experience  
  • Proficient in Microsoft Office Excel, PowerPoint, Word, and Outlook, including advanced formatting and style capabilities 
  • Sensitivity to confidential matters is required 
  • Strong relationship management, interpersonal, and communication (written and oral) skills 
  • Ability to work well with all levels of staff, management, vendor, etc. 
  • Demonstrated ability to manage complex projects to successful outcomes 
  • Self-starter with ability to complete tasks with minimal direction and supervision 
  • Operationally minded, exceptional detail orientation, and consistent follow-through 
  • Outstanding organizational skills and ability  
  • Entrepreneurial style 
  • Bachelor’s degree preferred 
  • Ability to travel, as needed 

Location

This role combines remote work-from-home and on-site support requirements for events.

To facilitate work-from-home, Aperio provides essential technology equipment and:

  • A $250 home office set-up stipend at 90 days
  • A monthly mobile phone reimbursement of $75 per month


About Us:

Aperio Philanthropy is a fundraising consulting firm that partners with nonprofits to realize their fundraising potential. We provide hands-on support that generates sustainable revenue growth and enables organizations to…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Salary

USD 50,000 - USD 60,000Aperio is pleased to offer competitive compensation and benefits, as well as accelerated career development opportunities.

Benefits

Benefits include: 

  • Flexible scheduling 
  • Paid time off (PTO) starting at 4 weeks per year 
  • 10-15 holiday days per year, including closure over the year-end holidays 
  • Medical, dental, and vision insurance 
  • 401K with company matching of 100% of employee contributions up to the first 3% of pay and then 50% of employee contributions on the next 2% of pay 

Benefits include: 

  • Flexible scheduling 
  • Paid time off (PTO) starting at 4 weeks per year 
  • 10-15 holiday days per year, including closure over the year-end holidays 
  • Medical, dental, and…

Location

Remote
Work may be performed anywhere in United States
Associated Location
360 Furman St, Brooklyn, NY 11201, USA

How to Apply

To apply for this role, please follow this link.

You will need to provide the following when you apply:

  • Your resume
  • A brief cover letter describing why you’re interested in Aperio

To apply for this role, please follow this link.

You will need to provide the following when you apply:

  • Your resume
  • A brief cover letter describing why you’re interested in Aperio

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