Associate Project Manager

Working out of our headquarters in Portland, Oregon, or in our Washington, D.C., office, the Associate Project Manager will collaborate with other members of the MG team to ensure that client projects are completed with quality—on time and on budget.

They will participate as a core member of multiple project teams, tasked with creating and maintaining workplans; building and analyzing budgets; tracking and troubleshooting team capacity; reconciling

shifts in scope; ensuring contract compliance; and reporting on project financial health.

Additionally, the Associate Project Manager will support the development of proposals and budgets for new or amended phases of work.

The ideal candidates are comfortable in a collaborative, mission and impact focused billable environment. They are detail-oriented, have strong technical skills, and thrive when working on and balancing multiple projects at one time.

Expectations

• Provide high-quality, professional project management services to internal and client teams.
• Manage multiple projects and deadlines simultaneously.
• Be a team player and excel at team-oriented problem solving.
• Contribute positively to the psychological safety of an intercultural environment.
• Serve as a member of the MG team, providing ideas and input on strategic and creative challenges, assisting with project implementation, supporting internal projects, and fulfilling other duties necessary for the success of the organization.
• Support and embody the organization’s values, goals and operating principles.

General Responsibilities

Team and process management

• Develop and maintain project workplans.
• Manage team capacity to ensure that team members have the necessary time allocated to do their work.
• Collaborate with MG’s creative team, digital team, and executive support team to coordinate and schedule work time.
• Maintain agendas and note-take for internal and client meetings.
• Track next steps across all deliverables.
• Ensure on-time delivery of all work products.
• Manage project kick-off and close-out processes.
• Maintain project files.
• Collaborate with and report regularly to account lead and strategic director.
• Serve as a lead point of contact with clients—triaging requests and providing responsive and professional customer service.
• Troubleshoot budget, team capacity, SOW shifts and needs.

Budget and contract management

• Review and analyze project dashboard regularly.
• Provide routine assessment of project burn rate and production projections.
• Complete monthly account reconciliation/billing worksheets.
• Build a nuanced understanding of project contracts, and ensure all contractual reporting requirements are met.
• Prepare and submit invoices as required by contract.
• Support development of proposals and budgets for new or amended phases of work.

Requirements

• One to two years of relevant experience, or equivalent coursework.
• Ability to articulate complex information clearly and concisely.
• Work well independently and as part of a team.
• Must be authorized to accept employment in the U.S.
• Experience with Mac operating systems, Google suite (preferred).
• Experience working with project management software (preferred).
• Experience working for a creative agency (preferred).
• Experience working with diverse communities (preferred).