ADMINISTRATIVE ASSISTANT

Job Type

Full Time

Salary

Details: Commensurate with experience

Published

09/25/2018

Address

New York
NY
United States

Description

About the Position


TCC Group is seeking a full-time Administrative Assistant to serve on TCC Group’s Nonprofit Strategy and Capacity Building team. The position will be based in TCC Group’s New York City office. The desired candidate will support the team through a wide array of administrative tasks, including: scheduling; calendar management; travel arrangement; and supporting on client project in an administrative capacity. We are seeking highly motivated, high-performing, and congenial colleague who is able to work in a fast-paced, dynamic, and collaborative work environment. Success in this position will require resourcefulness, versatility, and an ability to juggle multiple different tasks at a time. The successful candidate must also share a commitment to TCC Group’s mission: “to address complex social problems by heightening our clients’ understanding of their collaborative role in society and helping them strengthen strategy, build capacity, and advance assessment and evaluative learning” to make the world a better place.

 

Responsibilities


The Administrative Assistant’s duties entail providing all-around administrative support to the nonprofit practice team to facilitate efficient and timely work. Specific responsibilities include but are not limited to:


  • Supporting financial oversight processes through entering new client projects into databases, tracking and entering revenues and expenses, and processing contracts
  • Coordinating project activities through scheduling interviews; interpretations; and meetings for team members
  • Supporting the work of practice staff through booking travel, managing professional calendars, performing expense entry and time entry, and assisting with correspondence
  • Furthering organizational learning through taking team meeting notes, organizing and distributing resources, managing organizational processes and systems, and preparing materials for presentation
  • Helping design and proof PowerPoint decks, Prezi presentations, and research reports
  • Formatting, proofing, and copy editing written reports and other client deliverables
  • Supporting sales, including scheduling meetings, conducting preliminary research on new prospects, helping track prospect pipeline and key deadlines, compiling and editing relevant work and team bios, and proofing, editing, and formatting proposals


Required Skills/Background:


Education


  • Bachelor’s Degree or higher 


Experience


  • Suggested minimum of two years administrative experience
  • Proven experience working in a fast-paced environment
  • Demonstrated facility with multiple data and presentation systems (Word, Excel, Access, Outlook, PowerPoint, Prezi) and facility with quickly mastering and utilizing new systems for project management, revenue tracking, and other purposes
  • Demonstrated research and analysis abilities
  • Familiarity with the nonprofit sector strongly preferred

 

Skills and Personal Qualities


  • Exceptional organizational skills
  • Quick learner with strong ability to manage and/or improve operational systems
  • Strong attention to detail and excellent follow-through
  • Ability to handle multiple assignments and prioritize work accordingly
  • Ability to take direction from multiple staff members
  • Strong written and verbal communication skills
  • Strong skills in Microsoft Professional Office (Word, Excel, Access, Outlook, PowerPoint)
  • Strong research skills (internet searches, database experience, and writing and analytical skills)
  • Ability and interest in mastering other online tools like ScheduleOnce, ZenDesk, Constant Contact, SurveyMonkey, and others 
  • Strong word processing and proofreading skills
  • Experience using online survey platforms
  • Congenial and collaborative team player with a sense of humor and humility
  • Respectful and able to work well with diverse colleagues and clients
  • Resourceful, versatile, proactive problem-solver
  • Sense of humor a plus

Benefits

competitive benefits package

Professional Level

None specified

Minimum Education Required

4-year degree


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