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Executive Assistant

Posted by
Wanderwell
|
Philadelphia, PA
New
|
Published 22 days ago

A successful team member in this position will use their skill at communication, organization, and their enthusiasm for proactive management to support Wanderwell’s Director.

Your work will supports our company's mission of helping leaders approach their businesses in new ways that create a more vibrant, equitable, and compassionate world.

Key Responsibilities:

  • Manage Director’s schedule and inbox — act as the primary filter for requests, communication, and scheduling needs. Send gracious responses to all manner of emails and inquiries.
  • Monitor and organize email inboxes
  • Answer non-essential emails graciously
  • Use templates and rules for customer service inquiries
  • Organize contacts with detailed profiles
  • Build & maintain resource database for getting our community what they need.
  • Work with the Director to support sales:
  • Send and track proposals & contract
  • Manage initial billing
  • Scheduling and following up on inquiries
  • Schedule consulting clients, send and track document requests, and manage follow up from consulting sessions.
  • Act as communication bridge between team and Director
  • Communicate between sales (new inquiries and status) and Clients Services + Bookkeeping Associates around scheduling and team capacity.
  • Work closely with Client Services/Ops Lead to ensure smooth processes.
  • Provide administrative support around marketing activities, including research around podcast guest opportunities.
  • Proactively and enthusiastically seek out tasks and responsibilities to take off the Director’s plate.

Skills & Qualifications

  • You have demonstrated experience in similar role supporting leadership & the gumption necessary to be the first person in this role at Wanderwell.
  • You have exceptional communication skills, whether in writing, in person, or over the phone, and you truly love helping and working with people.
  • Occasionally frighten people with your attention to detail and organizational abilities. You have strong task management skills, including demonstrated ability to manage many details & execute with little supervision.
  • Demonstrate an advanced degree of discernment and discretion in professional environments.
  • You value transparency, experimentation, and growth, and continually seek to evolve both personally and in your work life.
  • Are incredibly resourceful and have an aptitude for solving problems autonomously, while having the awareness to know when you need help.
  • We manage work and processes primarily via Google Suite and Notion, with a whole host of other apps. While we do not expect candidates to have experience with all of our applications and technology, candidates should demonstrate ability to learn and adapt to new technology quickly.

A successful team member in this position will use their skill at communication, organization, and their enthusiasm for proactive management to support Wanderwell’s Director.

Your work will supports our company's mission of helping…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Professional Level
    Professional

Benefits

  • Approximately 25-30 hours per week to start, a combination of assigned duties & work you will be expected to identify and take on yourself.
  • $25-$28 per hour depending on experience (W2 employee position)
  • We offer flexible work hours and remote work ability. Preference given to candidates based in the Philadelphia area or NJ, but other well-qualified candidates will be considered.
  • PTO offered after initial period of successful employment; FT employees are eligible for subsidized health and dental through our company plans (all employees eligible for paid time off during our winter break between Christmas and New Years).
  • After one year of employment, team members are eligible to receive annual profit distributions.
  • Approximately 25-30 hours per week to start, a combination of assigned duties & work you will be expected to identify and take on yourself.
  • $25-$28 per hour depending on…

Location

Remote
Work may be performed anywhere in United States
Associated Location
Philadelphia, PA, USA

How to Apply

Applications will be accepted on a rolling basis. To apply, please upload a resume, cover letter, and three references* and provide answers to the screening questions using the application form on our website.

Wanderwell is an Equal Opportunity Employer and we strongly encourage candidates from diverse backgrounds, people of color, women, individuals from the LGBTQIAA+ community, and others who identify as a part of historically marginalized communities to apply for open positions.

* We will only contact references for select candidates after interviews, and not without notifying candidates in advance.

Applications will be accepted on a rolling basis. To apply, please upload a resume, cover letter, and three references* and provide answers to the screening questions using the…

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