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Administrative Assistant

Posted by
JMC Philanthropic Advisors
|
Santa Monica, CA
New
|
Published 14 days ago

JMC is looking for a full-time Administrative Assistant to support both internal operations and external client services. The Ideal candidate will have:

·      exceptional oral and written communications skills

·      the ability to produce high quality and accurate reports, graphics and other deliverables

·      a very high attention to detail with strong organizational abilities

·      a talent and experience with research and analysis

·      excellent interpersonal and collaborative skills

·      a good public presence with the ability to interact seamlessly with individuals from highly varied walks-of-life

·      an innovative and flexible attitude with a good sense of humor

·      a passion for variety and learning combined with strong multi-tasking abilities



Core Qualifications:

·      A bachelor’s degree; ideally with 2 or more years of paid professional experience.

·      Technologically savvy and proficient in Microsoft Suite with the ability to produce professional graphics, presentations and large research or summary reports. 

·      Very high attention to detail required. Ability to produce high-quality, accurate work in all facets of position.

·      Excellent written and oral communication, organizational and interpersonal skills. Ability to communicate effectively and professionally in writing and in person.

·      Efficient and capable of effectively prioritizing, multi-tasking, and managing multiple projects with multiple deadlines and preparing deliverables on time and of high quality.

·      Takes initiative and can work well both independently and collaboratively in a small team environment.

·      A positive, proactive attitude with a high level of flexibility. Ability to be self-reflective and receive constructive feedback.

·      High level of professionalism, diplomacy, discretion, and confidentiality.


 Desired Qualifications:

·      Experience setting up and managing software for tracking projects, deliverables and client information

·      Experience creating documents with graphics and charts

·      Experience updating or developing websites

 

Key Responsibilities:

·      Maintain a high level of confidentiality regarding all information received.

·      Create and coordinate client deliverables, presentations, meeting materials and other communication pieces using Microsoft Word, Excel, PowerPoint and other software tools.

·      Assist with planning and logistics of events, conferences, retreats and site visits.

·      Collect and track data and prepare reports, memos and other documents as needed.

·      Serve as office liaison for technology support, supplies, and other vendors.

·      Develop and maintain files and tracking systems for clients and grants.

·      Maintain appointment and meeting calendars and ensure JMC staff are informed of schedules

·      Use the Internet as a resource for research reports.

·      Support staff with meeting preparation, scheduling, and documentation.

·      Manage administrative aspects of grant making including: creating grant files, sending applicant materials, processing incoming grant applications, drafting grantee correspondence, processing interim and year end grant reports and ensure accuracy and quality of all documents. 

·      Maintain required records for clients’ grantees, including paper and electronic files.

·      Process office related invoices and expense payments.

·      Provide general office support, including, filing, copying, mailing, answering calls, processing invoices and expense payments and greeting visitors.

·      Work with other individuals (inside or outside the firm) on a regular basis as needed and particularly for special projects and events.

·      Perform other duties as required or assigned.


JMC is looking for a full-time Administrative Assistant to support both internal operations and external client services. The Ideal candidate will have:

·      exceptional oral and written communications skills

·      the ability to produce high…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 4, 2021
  • Application Deadline
    May 3, 2021
  • Education
    4-Year Degree Required

Salary

Salary commensurate with experience with paid vacation and holidays. Parking provided.

Location

Temporarily Remote
Work must be performed in or near Santa Monica, CA
Associated Location
Santa Monica, CA, USA

How to Apply

To Apply: Interested candidates should send a cover letter and resume to Daniella Wozniak at dwozniak@jmcphilanthropy.com  with Administrative Assistant in the subject line. NO CALLS, please. 



To Apply: Interested candidates should send a cover letter and resume to Daniella Wozniak at dwozniak@jmcphilanthropy.com  with Administrative Assistant in the subject line. NO…

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