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Executive Assistant

Posted by
Karp Strategies
|
New York, NY
New
|
Published 22 days ago

Karp Strategies – Job Posting for Full-Time Executive Assistant

(immediate hire – summer 2021)

The Role

As our dynamic company grows, we are taking steps to ensure that our internal infrastructure

matches the needs of our growing staff and project work. Karp Strategies is actively

interviewing for a FT Executive Assistant with 2-4 years of work experience in administrative

and/or executive assistance to join our team as an immediate hire. The Executive Assistant

will primarily support the CEO, with additional support for our other Principals (also referred to

as the Executive Team or ET members) and must be comfortable in a fast-paced environment.

This role will work directly with the CEO, the ET, and our Operations Team. The Executive

Assistant will be expected to have exceptional organizational and prioritization skills, must be

comfortable interacting with individuals at all levels (inside and outside the firm), and must be

flexible toward rapidly changing circumstances.

This role is crucial to the firm, as you will play a vital part in achieving the company vision for

years to come as we grow. This position is based in NYC and will be expected to work in a

hybrid environment, with two to three days per week in office and two to three days per week

remote.

Daily Tasks Include:

● Support CEO and ET with administrative needs, including calendar management

and scheduling, ordering lunch and making reservations, oversee memberships and

event registrations, prep for speaking engagements, manage financial

reimbursements for the ET, and other administrative tasks.

● Organize and manage calendars: schedule meetings with internal and external

stakeholders for the CEO and ET, often serving as their voice and representing the

company.

● Participate in DEI trainings and uphold company DEI principles and work

● Manage communications for the CEO including answering incoming phone calls

and perform follow-up communication on behalf of CEO. Work as an extension of

the CEO and ET, by drafting internal and external emails, memos, and other

communications on behalf of CEO and ET.

● Coordinate travel arrangements to ensure CEO and ET travel is organized and

provide support prior to, during, and following travel.

● Perform strong project management, and utilize Karp Strategies systems,

including the GoogleSuite, the Microsoft Suite including Teams, Expensify, Slack,

Trello, Harvest, and others as needed.

● Provide outstanding organizational support for the CEO and ET across tasks.

● Prepare for and attend meetings with the CEO to provide support with notetaking;

and follow-up and (virtual or in-person) conference room set-up.


● Oversee and implement key processes related to office management and work from

home offices, including managing office supplies inventory, technology, and COVID PPE

● Work in a maturing start-up environment with a close-knit team who loves what

they do.

Necessary Skills for Success:

● Strong writing experience is a must given communication support

● Administrative and/or legal experience

● 2-4 years of relevant work experience, including calendar management and

scheduling for executives and office management support

● Experience working with confidential and sensitive information

● Attention to detail

● The ability to multitask and work in a fast moving environment

● The ability to provide project support when necessary

● Proficiency in Google Suite and Microsoft Suite

● Multilingual written and oral skills are desired

● A deep interest in incorporating an equity lens to your role and work

About Karp Strategies

Karp Strategies is an urban planning strategy consulting firm that builds stronger communities

and thriving cities. We partner with our cross-sector clients to identify their unique needs and

provide tailored solutions. We take analysis to action to allow our clients to make better

decisions – and ultimately, to build stronger communities, economies, and cities. We deeply

value our holistic analytic methods, and maintain strong core values around equity, access,

and community engagement when working on planning and development projects. We work on

projects around the country, with projects currently underway or starting up and down the East

Coast. Our team works at the sweet spot where data, people, and place intersect: we strive to

understand what drives change in places, and how people, businesses, and institutions exist

and can thrive within that change. We value and celebrate diversity and inclusion in our team,

and we share a commitment to social, racial, and economic justice.

Application Details

If these piques your interest, we’d love to hear from you. Interviews will be conducted

immediately on a rolling basis. Karp Strategies will contact you if you are being considered for

a position. As PDF attachments, please send a professional resume, letter of interest, and two

references. Only complete application packages will be

considered. If you possess language skills beyond English, please share a demonstration of

your capabilities. While doing all these tasks previously is not a hiring requirement, having

some experience is advantageous and expected.

We encourage all who are interested to apply.


This job description is for an at-will position which is non-exempt under the FLSA. Karp Strategies

provides equal employment opportunities to all applicants for employment regardless of their age,

race, creed, color, religion, national origin, alienage, citizenship, disability, sex, gender, sexual

orientation, marital status, partnership status, military status, predisposing genetic characteristics,

domestic violence status, sex offense of stalking victim status, or any other characteristics

protected by federal, state or local laws.

Karp Strategies – Job Posting for Full-Time Executive Assistant

(immediate hire – summer 2021)

The Role

As our dynamic company grows, we are taking steps to ensure that our internal infrastructure

matches the needs of our growing staff and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 16, 2021
  • Application Deadline
    August 16, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Benefits

PTO

401K

Health Insurance

Dental/Vision

PTO

401K

Health Insurance

Dental/Vision

Level of Language Proficiency

English

English

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

Apply to This Job

Instructions:

If these piques your interest, we’d love to hear from you. Interviews will be conducted

immediately on a rolling basis. Karp Strategies will contact you if you are being considered for

a position. As PDF attachments, please send a professional resume, letter of interest, and two

references to jobs@karpstrategies.com. Only complete application packages will be

considered. If you possess language skills beyond English, please share a demonstration of

your capabilities. While doing all these tasks previously is not a hiring requirement, having

some experience is advantageous and expected.

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