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Administrative Assistant/Executive Receptionist - 8 month temporary role

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Published 10 days ago

This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client. Read more about us at www.tempstaffingandsearch.com.


Our client, an international Foundation, is seeking a temporary Receptionist/Administrative Assistant for an 8 month long assignment (starts January, 2022 and goes through the end of August, 2022). This is an in-person role, but the first week will be remote and they will ship a laptop to use for the duration.


Everyone must be vaccinated and wear a mask. Workstations are at least 6 feet away from one another. See below for more COVID related information.


Principal Duties and Responsibilities

This role is part of the team that manages and maintains the facilities, events, travel, and operational needs of the organization. This role receives and serves as the primary contact for visitors and guests to the office.


• Greeting, directing and maintaining a record of all visitors to the Foundation.

• Answering general phone calls and transferring people.

• Manage fire safety, including the appointment of fire safety teams.

• Monitoring and overseeing reception and adjacent work space conditions, such as keeping reception area neat; informing the Facilities Manager when plants in reception need up-keeping; and maintaining reading materials.

• Provide support in coordinating on-site workshops, convenings, receptions and similar events.

• Processing invoices as needed.

• Comfortable enforcing safety protocols for all staff, consultants, vendors and visitors. At the reception desk there is no barrier, but everyone is fully vaccinated and wearing masks. Workstation is at least 6 feet away from others. Vaccine vetting occurs prior to guest’s arrival at the office so this role doesn’t have to check the status, just make sure the guest is wearing mask. Unvaccinated people will not be allowed to enter the office.

• Comfortable using technology, as they’ll be using at least 3 apps for space management (Appspace) & vaccine/health check verification (Eden Health).


Education, Experience and Skills

• A high school diploma or equivalent

• At least three years of experience as an executive receptionist. Experience with telephone console operation in an office setting. Demonstrated ability to apply related practices and to use tools and systems of the field

• Experience in the non-profit sector and familiarity with progressive philanthropy preferred

• Computer proficiency in: MS Word, Excel, Outlook, PowerPoint, Internet search skills, and ability to learn new applications quickly.

Start: 1/4/22

End: 8/30/22

Compensation: $26/hr

This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client. Read more about us at www.tempstaffingandsearch.com.


Our client, an international Foundation, is seeking a…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Temporary
  • Start Date
    January 4, 2022
  • Education
    High School Diploma Required
Compensation
At least USD $26
/ hour

Location

On-site
New York, NY, USA

How to Apply

Please send your resume to kgrant@tempstaffingandsearch.com with the job title in the subject line and include a brief note about your availability and/or why this temporary position is a fit for you. Thank you!

Please send your resume to kgrant@tempstaffingandsearch.com with the job title in the subject line and include a brief note about your availability and/or why this temporary…

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