Assistant, Philanthropy Management (Washington, DC)

Job Type

Full Time




District of Columbia
United States


You are mission driven and action oriented. You love to get involved, and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today.


If that sounds like you, Arabella Advisors can’t wait to meet you.


Arabella Advisors seeks a friendly and highly organized individual to serve as an assistant in its philanthropy management practice working primarily with family and individual clients. This person will support a range of projects providing administrative, operational, research, and technical assistance across a portfolio of clients. This position is an exciting opportunity for someone wishing to learn more about the world of philanthropy, and who enjoys being a member of a fast-paced, dynamic team. This position is located in Arabella’s Chicago office.


Essential Responsibilities

  • Serve as project support and the grants administrator on a range of engagements, administering roughly one dozen grant processes overseeing internal planning, external communications, and the online database, as well as scheduling meetings and interviews, conducting due diligence on potential grantees, and other administrative tasks as needed
  • Handle and triage incoming requests and communications for clients via phone, e-mail, and snail mail
  • Manage all logistics for client and internal team meetings
  • Coordinate and support production of content for client and internal team meetings, such as agendas, board materials, research reports, etc.
  • Maintain client files and calendars, ensuring that all payment and/or submission deadlines are met
  • Maintain project team workplans and calendars, ensuring that all team members are notified of upcoming deadlines and aware of their responsibilities
  • Represent team internally for various firm-wide needs, including document and systems management 

To be successful in this role you’ll need:

  • Bachelor’s degree required
  • 1 – 2 years of office experience (acquired through full or part time work, or internships)
  • Highly organized with the ability to prioritize competing demands
  • Impeccable professional written and verbal communication skills
  • Strict attention to details and deadlines
  • Ability to work occasional weekend days (estimated at 3-5 annually)
  • Intermediate proficiency with Microsoft Office , particularly Word, Excel, and PowerPoint and familiarity with Outlook or a similar e-mail and calendar management software

Other Highly Preferred Knowledge, Skills and Experience:

  • Familiarity with the nonprofit sector
  • Interest in learning about family dynamics and facilitation techniques
  • Experience in office management and administration, meeting planning, and client or customer service
  • Experience with database management, grants management software, Microsoft SharePoint, HTML, Dreamweaver, and Salesforce  
  • Genuinely enjoys people and connecting with them, has a good sense of humor, and likes forging bonds with colleagues
  • Is a committed learner who likes to tackle new assignments
  • Embraces technology and new systems as a solution
  • Never settles for the status quo—constantly looking for improvements and identifying best practices
  • Motivated by checking items off a to do list, and believes submitting tasks on the due date is too late
  • Enjoys the challenge of a learning curve, but never views routine tasks as a burden
  • Has chameleon-like abilities to adapt his/her working style to different personalities
  • Likes to plan activities, including office events, vacations, parties for friends, etc.

Our Core Competencies:

  • [Service Excellence] The ability to provide excellent, reliable service, including the ability to effectively recognize and elevate potential challenges, gather the information necessary to create and carry out solutions, and support those solutions with clear communications and thorough follow up.
  • [Project and Task Management] The ability to manage time, resources, and priorities to complete tasks on time with high-quality results
  • [Stakeholder Management] The ability to be a positive and professional liaison for stakeholders such as clients, team members, and senior leaders, including understanding how the role relates to those stakeholders and how to gather information and resources from them in order to achieve certain goals
  • [Communication] The ability to communicate clearly, concisely, and professionally to various audiences over various mediums.
  • [Collaboration] The ability to effectively collaborate, including a willingness to go above and beyond to help the team achieve goals, solicit others’ perspectives, share knowledge, and participate in activities that support diversity and inclusion
  • [Continuous Learning] A demonstrated eagerness to learn and take on new challenges, including an openness to direction and feedback and a willingness to ask questions
  •  [Resourcefulness] The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, and to be resilient when things become difficult

About Arabella Advisors


Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.


About Arabella’s Philanthropy Management Team


The Philanthropy Management team is dedicated to individual and family clients. Its members are experienced in facilitation, family dynamics, governance, and grant making. They provide creative, customized services that include developing effective strategies and programs; overseeing and executing grant-making processes; establishing, guiding, and facilitating a foundation’s governance; engaging multiple generations in philanthropy; and handling a foundation’s administrative needs.


We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers website to learn more.


To encourage work/life balance we offer flexible work options. Our office is an open space with cubicles and standing desks and informal work areas. Our salaries are closer to the range of a nonprofit and our benefits are excellent. You’ll start with three weeks of vacation, 80 hours of personal time, and 20 hours of paid time to volunteer at an organization of your choice. In addition to six federal holidays, you get to pick four more from a list of inclusive religious holidays and your birthday.


We have a competitive health package that includes medical, vision, dental, and prescription insurance. We also provide funds for professional development, a fitness benefit, and cover part of your personal cell phone plan.

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.


We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know.


While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses.


We will review applications as they are received and look forward to hearing from you.