Details: Commensurate with experience.
First 5 Contra Costa is looking for a skilled administrative support professional to fill the position of Program Assistant II.
The Assistant II position works closely with the Program Officer to assist in the successful implementation of goals and activities. The position requires someone who is who is passionate about administration support, is energetic, enthusiastic, and an adaptable self-starter who is interested in supporting the health and well-being of young children and their families. This is a full-time position, 40 hours per week, with some evening and weekend hours required. The position is grant funded; funding assured through June 2020.
Visit our website at http://www.first5coco.org/about-us/jobs for the full Early Intervention Program Assistant II job description.
NOTE: We do not provide direct services; we are not a child care agency; we do not work directly with children. We are a funder.
About First 5 Contra Costa
First 5 Contra Costa helps young children grow up healthy and ready to learn during the most important time in their development. We have nearly 20 years of experience funding innovative programs and advocating for policies that produce better futures for our children. Since our inception, First 5 Contra Costa has invested more than $140 million in Prop. 10 revenues to programs and services that help Contra Costa’s children get the best start in life. Learn more at first5coco.org.
Standard Functions and Responsibilities
·Assist in the development and preparation of meeting materials; coordinate and arrange event logistics including location, food, presenters, and childcare; and provide administrative support during event/training/meeting. Some offsite meeting attendance required.
·Coordinate training and/or conference registration for staff and/or contractors, to include tracking attendance and reimbursement when applicable.
·Provide administrative support in the development of materials and activities focused on carrying out the Commission’s programs.
·Assist in the development and preparation of reports and handle special requests for information and materials as needed.
·Manage multiple projects and make independent decisions.
·Provide technical expertise or training to staff members, contractors, and /or community members as necessary.
·Participate, as a staff team member, in other Commission activities and projects as needed.
·Work independently and as part of a team in a fast-paced, challenging environment.
·Develop flyers, forms, brochures, agendas and other materials.
·Take meeting minutes and assist in the development of meeting agendas and presentations.
·Process and handle confidential information and files with discretion.
·Support the organization in shared administrative duties such as welcoming visitors, allowing guests and visitor’s access to the office, maintaining office areas, and other special assigned duties.
·Perform general clerical duties such as filing, faxing, copying and mailing materials as needed.
·Perform program errands as needed.
Support the Early Intervention Program Officer
·Responsible for supporting the Program Officer in maintaining positive relationships with contractors, partners, community members, and stakeholders.
·Draft and edit or prepare correspondence, reports and presentations, staff reports, and other communications as required.
·Develop and maintain systems to monitor and/or track work assignments and progress.
·Assist with research and compiling statistics and other information.
·Manage the Program Officer’s calendar.
·Process forms necessary for payment of expenses.
·Coordinate and support the EI Initiative in meeting First 5 department requirements in the areas of Finance, Contracts, and Administration.
·Assist in tracking contract compliance.
Support the Early Intervention Initiative
·Support various activities, including meetings of the Early Childhood Trauma Curriculum and Apprentice program meetings , , and periodic trainings by registering participants; preparing agendas and supporting materials, preparing meeting spaces, and carrying out follow-up activities with the Program Officer.
·Support the Help Me Grow (HMG) system development work by assisting the HMG Coordinator in preparation for the HMG Café events, managing social media accounts and activities, and completing assigned tasks.
·Coordinate trainings and speakers for events onsite and offsite. Act as a liaison and main point of contact and provide support as needed.
·Update databases of community partners and/or participants for events, monitoring, and evaluation; and update contractor data as needed.
·Assist with researching and purchasing of program materials and tracking expenditures.
·Represent department when needed to agencies, Commissioners, community members and others.
Minimum Education and Experience Requirements
A Bachelor’s Degree in related field and two to three years of relevant work experience with progressive responsibilities; or five years of experience in a similar position with progressive responsibility.
Experience, Knowledge, and Skills
·Excellent organization and time management skills, with the ability to prioritize a demanding workload while maintaining attention to detail and follow through.
·Ability to multi-task, prioritize, and work effectively in a fast-paced environment.
·Ability to anticipate upcoming needs and potential problems, approach them with a problem-solving mindset, and communicate them to supervisors.
·Ability to work independently and as part of a team with diverse populations and groups.
·Demonstrated ability to contribute toward a positive work environment.
·Self-directed and action-oriented; sees what needs to be done and acts; goal oriented.
·Produces high quality work in a time-efficient manner; senses what will help/hinder accomplishing a goal.
·Database management skills required with ability to produce reports and to use advanced functions, including sophisticated knowledge of the Internet.
·Resourceful and skilled at gathering information.
·Must be a self-starter and a quick learner.
·Must be flexible with the ability to adapt to changing needs.
·Good interpersonal and people skills.
·Excellent computer skills with proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.
·Demonstrated ability to conduct internet research.
·Strong verbal and written communication skills.
·Proven ability to maintain discretion and confidentiality.
·Valid California driver’s license.
Preferred (the following are preferred, but not required)
·Experience working in a social service or non-profit organization or public agency.
·Experience with event planning.
·Knowledge of Eventbrite or Constant Contact.
·Experience with Publisher, WordPress or other desktop publishing programs.
·Interested in the needs of young children.
·Ability to speak a second language.
First 5 Contra Costa is an Equal Opportunity Employer
First 5 Contra Costa offers a comprehensive benefits package
Minimum Education Required
How To Apply
Please submit your resume and a brief letter of introduction that summarizes why you are ideally suited to this position.
Electronic submissions should include EI Program Assistant II in the subject line and be sent to HR@firstfivecc.org. Or mail your submission to First 5 Contra Costa, Human Resources, 1485 Civic Court, Suite 1200, Concord, CA 94520.
Incomplete submissions will not be considered. The position will remain open until filled.